Manager, Trade Shows and Events

New York City, NY - USA

Monthly Salary: $ 88200 - 110250

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

INTERNAL POSTING

At New York City Tourism Conventions New York Citys official tourism organization thats both our pleasure and our responsibility. We are a team of proud New Yorkers and New Yorkers at heart who love representing the five boroughs to the globe. The Events Department is responsible for creating and managing all of New York City Tourism Conventions business events and coordinating trade shows around the world for our sales teams and members. Our purpose is to ensure a complete collaboration across departments so that there is a unified presence at events representing and promoting New York City.

We are seeking an organized resourceful and versatile Manager based in NYC with strong external and internal communication skills for a full-time position to help us produce and manage trade shows and events with the below scope accountabilities and responsibilities.

Position Scope: The Manager Events & Trade Shows will join a four-person team overseeing internal events external client events membership programs and trade show support. You will act as the lead event contact for many of the organizations events.

Responsibilities include but are not limited to:

Event Planning & Management

Source evaluate and secure venues for events and trade shows.
Manage onsite registration operations including staff scheduling and attendee flow.
Confirm and manage all food & beverage menus and requirements.
Oversee A/V needs and coordinate logistics with venues and external partners.
Serve as the primary onsite point of contact providing leadership and direction to staff.

Trade Show & Sales Mission Coordination

Lead planning for smaller trade shows (e.g. MeetNY Connect Marketplace) serving as the primary coordinator.
Take the lead on Sales Mission planning including logistics partner coordination and event flow.

Cross-Department Collaboration

Align with internal departments to support and elevate their large-scale events ensuring consistent processes and high-quality execution.
Partner with the Events Department Coordinator on invitation content timelines guest lists and communication strategies for broader company events.

Administrative & Systems Oversight

Develop manage and reconcile event budgets ensuring cost efficiency and financial accountability.
Track expenses vendor invoices and deliverables to support transparent and accurate reporting.
Manage all aspects of the RSVP system as an overarching initiative ensuring the correct system is used troubleshooting and resolving issues.

Minimum Qualifications

Excellent communications and interpersonal skills
Excellent people and networking skills
Ability to be flexible and handle change well
Knowledge of F&B
Experience in the Hospitality Industry
Confidence to build and maintain solid relationships
Ability to perform under minimal supervision and work extended/irregular hours including nights and weekends as necessary to ensure that deadlines are met
Proficiency in Excel Microsoft Office Power Point knowledge of Splash Simple View Basecamp & Slack

We offer a competitive benefits package including:

Hybrid Schedule: 3 days in-office (Tues/Wed required 1 flex day); Fridays remote.
Generous Time Off: PTO days and sick time.
Holidays: up to 12 paid company holidays plus extended Winter Break.
Floating Holiday: 1 per year front-loaded.
Healthcare: Premium medical dental and vision plans plus HRA and DCA.
Retirement & Development: Retirement savings plan and professional development opportunities.
Perks: Quarterly cell phone credit to subsidize your plan and monthly transit/commuter allowance.

NYC Tourism Conventions Commitment to Diversity Equality and Inclusion

Here at NYC Tourism Conventions we are an equal opportunity employer committed to our diversity and inclusiveness. We provide equal work opportunities for all and prohibit discrimination and harassment of any type. All qualified applicants will be considered without regard to race color nationality gender gender identity or expression sexual orientation religion disability or age. We strongly encourage women people of color members of the LGBTQIA community people with disabilities and veterans to apply.

If you need reasonable accommodation for any part of the application process because of a medical condition or disability please send an email to let us know the nature of your request.

If you think you might thrive in this environment we would love to hear from you!

Required Experience:

Manager

INTERNAL POSTINGAt New York City Tourism Conventions New York Citys official tourism organization thats both our pleasure and our responsibility. We are a team of proud New Yorkers and New Yorkers at heart who love representing the five boroughs to the globe. The Events Department is responsible fo...