Project Manager

We are seeking an experienced Project Manager to lead high-impact initiatives that advance university priorities enhance administrative and academic operations and support institution-wide transformation. These roles manage complex cross-functional projects from initiation through completion applying project management and change management best practices to deliver results on time within scope and within budget.

Depending on experience skills and certification level the candidate may be hired as a Project Manager III or a Project Manager IV. Both roles collaborate closely with university leadership faculty staff and technical teams to ensure alignment readiness and successful project adoption.

This position is ideal for individuals who excel in navigating complexity facilitating change and driving strategic execution.

Project Leadership & Delivery

• Develop implement and track comprehensive project plans including scope schedule resource allocation risk mitigation and communication strategies.
• Lead complex high-visibility and cross-functional projects that support university operations academic initiatives and institutional strategy.
• Coordinate day-to-day project activities across administrative academic financial IT compliance and stakeholder groups.
• Facilitate project kickoffs governance structures and decision-making processes.
• Prepare and deliver presentations project updates and status reports to leadership and stakeholders.

Stakeholder Engagement & Cross-Functional Collaboration

• Build strong partnerships across academic administrative and technical units to ensure alignment and shared understanding.
• Lead stakeholder engagement strategies throughout the project lifecycle.
• Facilitate cross-departmental communication problem-solving and conflict resolution.
• Organize and facilitate meetings workshops and events for project teams sponsors and governance groups.

Change Management & Organizational Readiness

• Apply change management frameworks to support transitions adoption and user readiness.
• Lead communication training and engagement plans that prepare units for new systems processes or structures.
• Identify organizational impacts and coordinate strategies to reduce disruption and promote sustainability.

Process Systems & Continuous Improvement

• Recommend improvements to processes systems structures and project management practices.
• Contribute to the development of institutional project management tools templates standards and training resources.
• Support the enhancement and effectiveness of technical systems workflows or content as needed.
• Evaluate project outcomes and promote continuous improvement.

Leadership & Mentoring

• Provide guidance to lower-level project managers or team members.
• Model best practices in project management communication risk management and change leadership.
• For Level III hires: contribute to institutional PM maturity by advising leaders developing standards and mentoring PM teams.

Minimum Qualifications
(Level will be determined based on experience)

• Project Manager III role
  
  • Bachelors degree in business project management communication information systems organizational development or related field; or equivalent combination of education and experience.
  • 5 years professional experience coordinating or managing projects using project management methodologies.
  • Certification such as A-CSM or PMP preferred or required based on institutional standards.
• Project Manager IV role
  
  • Bachelors degree in a related field; or equivalent combination of education and experience.
  • 8 years managing complex projects programs or administrative initiatives using project management principles.
  • Professional certifications such as PMP PgMP Prosci Lean Six Sigma Black Belt CSP-SM or similar required or highly preferred.

Knowledge Skills & Abilities (KSAs)

• Advanced knowledge of project management and change management methodologies.
• Ability to manage complex timelines risks and multi-department communication.
• Strong skills in strategic advising facilitation negotiation and executive-level communication.
• Ability to lead large-scale cross-functional initiatives with minimal oversight.
• Proficiency with project portfolio and enterprise-level PM tools.
• Strong analytical and problem-solving capabilities.

Preferred Qualifications

• Experience working with Salesforce or other enterprise IT systems (CRM ERP student information systems financial systems etc.).
• Experience supporting or leading large system implementations or multi-year transformation initiatives.
• Experience with enterprise-level reporting governance structures and portfolio management.
• Advanced certifications in Project Management Agile or Change Management.

Along with the online application please attach:

1. Resumeto be uploaded at the beginning of your application inthe CandidateProfile under Resume/CV

2. Cover letterto be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Work Environment:

• Primarily a professional office environment within a university setting.
• Frequent interaction with faculty staff administrators vendors and external partners.
• Regular participation in meetings presentations and collaborative project work both in person and via virtual platforms.
• Manages multiple projects simultaneously with competing priorities and deadlines.
• Occasional evening or weekend work may be required to meet project milestones support implementations or accommodate stakeholder schedules across time zones.
• Work environment is generally quiet to moderately active and requires sustained focus and adaptability.

Physical Requirements:

• Regularly required to sit for extended periods while working at a computer.
• Frequent use of hands and fingers to operate computers keyboards and standard office equipment.
• Ability to communicate effectively in person virtually and in writing.
• Occasional standing walking bending reaching or light movement throughout the workday.
• Requires close vision and the ability to view a computer screen for prolonged periods.
• May occasionally lift or move materials up to approximately 1020 pounds (e.g. laptops presentation materials).
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join Us:

• Opportunity to lead high-impact institutional projects that shape the future of the university.
• Collaborative environment working alongside senior leadership faculty and administrative units.
• Ability to contribute to the growth of project management maturity and standards across the institution.
• Professional development support including certifications and continuing education.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025