HR & Compliance Assistant

The YWCA of the City of New York (YWCA NYC) is on a mission to eliminate racism empower women and promote peace justice freedom and dignity for all. We are a multiracial social justice organization dedicated to addressing issues that emerge at the intersection of race class and gender. Founded in 1858 the YWCA NYC is the first YW in the United States and part of an international movement of YWs worldwide. We reach more than 3000 New York City youth each year offering leadership and advocacy training for young women through our high school Girls Initiatives and providing after-school COMPASS and SONYC programs for elementary and middle school students in culturally diverse communities. Through culturally responsive programming we create pathways for the next generation of leaders to reach for their dreams and drive social change.

The YWCA NYCs after-school programs empower the community by giving children the necessary tools to succeed in all facets of life. This is accomplished through creating strong partnerships with the schools families children and community leaders. We strive to positively impact our school community by providing support to children academically socially culturally and physically through a strong model of youth development.

The Human Resource Assistant will be joining the organization at an exciting time during which we are looking to expand and grow under a new CEO. The position plays a key role in providing top notch administrative and project support to the Human Resources Manager at our HQ office (currently Hybrid). The ideal candidate is detail-orientated an effective problem solver and a self-starter.

Responsibilities

This position will report directly to the Human Resources Manager. Responsibilities include but are not limited to:

General

• Update company organization charts and the employee directory.
• Assist with recruitment efforts for all exempt and non-exempt personnel.
• Assist with new-employee orientations and onboarding including coordination of documentation system setup and communication with hiring managers.
• Oversee the NYC DOE PETS/School Professionals 6000 background clearance process for all OST program staff ensuring timely fingerprinting clearance verification eligibility confirmation and compliance with DOE DYCD and DOHMH requirements.
• Manage and track FAMS compliance tasks including documentation background renewals licensing requirements and audit readiness for all OST sites.
• Support the end-to-end onboarding workflow for OST program hires ensuring all personnel documents trainings and required clearances are completed prior to placement at program sites.
• Organize HR files and personnel documents (both in-office and in SharePoint).
• Prepare reports to support human capital data trends for both internal and external stakeholders.
• Assist with special projects and ad hoc requests.
• Ensure compliance with all governmental and labor-related reporting requirements including EEO ADA FMLA ERISA DOL Workers Compensation OSHA and other applicable regulations.

Benefits

• Verifying accuracy of benefit enrollment benefit changes etc.
• Assist with updating insurance brokers/providers with new hires status changes and terminations as they pertain to benefits eligibility.
• Compile required non-discrimination reports for benefit plans as needed.
• Liaise with audit teams on matters related to HR staffing payroll and benefits.
• Maintain confidentiality of employee records and information.
• Ensure compliance with state and federal laws including COBRA HIPAA FMLA ERISA and all required labor postings.

• Bachelors Degree preferred
• Minimum of two years in the field of human resources
• Strong interpersonal skills both verbal and written
• Self-motivated able to work well independently and take initiative
• Ability to work collaboratively with a multidisciplinary team
• Flexible organized and dependable with excellent problem-solving skills
• Proven ability to meet deadlines
• Strong passion for YWCA NYCs mission and growth

The hours for this position will fluctuate depending on the needs of the operations general office hours are anywhere from 9:00am 5:00pm. The role requires occasional travel across New York City.

HQ Location: 50 Broadway 22nd Floor NY NY 10004

Job Type: Full-time/ Non-Exempt

Salary: $25.00 - $35.00 per hour

Expected hours: 35 per week

Benefits:

Eligibility requirement rules apply

Health / Dental/ Vision insurance

YWCA Retirement Plan Matching

403(b) Plan

Paid time off

Life Insurance

UNUM Voluntary insurance (Additional Life Life AD&D Dep. Life)

FSA and employers funded HRA dollars to spend towards out-of-pocket health costs

Physical Demands:

While performing the duties of this job the employee is regularly required to talk and listen. This position is very active and requires standing walking bending kneeling and stooping all day. The employee must occasionally lift and/or move items under 20 pounds. During fire drills the employee unless physically unable will need to use the stairs to go to ground level from the fourth floor. Typing is required for composing emails and writing reports. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The YWCA of the City of New York is an equal opportunity employer and contractor. We provide equal employment and contracting opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. The YWCA of New York City utilizes only job- related criteria in making decisions concerning applicants and employees. Moreover we encourage applicants from historically underrepresented communities to apply.