DOT Specialist
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Job Location:
San Angelo, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
The DOT Specialist is responsible for supporting and maintaining compliance with all applicable Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations across the organization. This role ensures the accuracy and integrity of Driver Qualification Files Hours-of-Service (HOS) records vehicle files and related fleet safety documentation. The DOT Specialist provides day-to-day administrative and technical support to operations safety and fleet teams proactively identifies compliance gaps and assists with implementing corrective addition this position supports Fleet Safety activities including incident reporting vehicle compliance tracking and implementing best practices to reduce risk and enhance operational performance.
Responsibilities/Essential Functions:
- Maintain complete and compliant Driver Qualification (DQ) Files including initial onboarding annual reviews MVR checks medical certificates and required documentation.
- Monitor Hours-of-Service (HOS) compliance through ELD platforms; identify violations or trends and escalate as needed.
- Track audit and maintain vehicle files including registrations inspections permits titles and maintenance records.
- Assist with drug & alcohol testing program administration including pre-employment random post-accident and reasonable suspicion testing.
- Support IFTA/IRP reporting and recordkeeping for mileage fuel and apportioned plates.
- Conduct periodic internal audits to ensure readiness for DOT/FMCSA inspections.
- Assist in preparing documentation for DOT audits new entrant audits and compliance reviews.
- Assist with fleet incident reporting documentation and follow-up actions.
- Support the fleet safety team with data collection tracking corrective actions and preparing metrics or scorecards.
- Monitor fleet-related safety trends (e.g. speeding harsh events telematics data) and help communicate them to operations.
- Help maintain compliance with company fleet policies safe-driving guidelines and equipment standards.
- Support rollout of new fleet safety tools technology and training initiatives.
- Respond to inquiries from operations leadership drivers and safety personnel regarding DOT compliance requirements.
- Assist with onboarding and orientation for DOT-regulated drivers regarding compliance expectations.
- Maintain accurate digital and physical records according to company standards.
- Prepare monthly or quarterly compliance reports as requested.
- Support cross-functional projects to enhance transportation compliance and safety.
Education & Experience Requirements:
- High school diploma or equivalent required; associate degree in safety transportation business administration or related field preferred.
- At least two years of experience in DOT FMCSA fleet compliance safety or transportation operations preferred.
- Working knowledge of FMCSA regulations including Parts-399.
- Experience with ELD systems telematics platforms or compliance management software preferred.
- Strong organizational skills and attention to detail.
- Ability to interpret regulations maintain accurate records and communicate requirements to others.
- Proficient in Microsoft Office (Excel Word Teams).
Work Environment/Physical Requirements:
- Primarily office-based with frequent interaction via phone email and video conferencing.
- Occasional visits to shop or yard environments which may include exposure to weather noise and moving equipment.
- Ability to sit for extended periods and perform data entry with consistent accuracy.
- Must be able to lift up to 25 lbs. occasionally for file boxes or equipment.
- Travel may be required on a limited basis (<10%) for audits meetings or support visits.
- Must be able to maintain confidentiality and handle sensitive driver and fleet information.
Location: Location specific
FLSA Status: Non-Exempt
Employment Type: Full-time
TAKKION is an Equal Opportunity Employer.
Required Experience:
IC
Key Skills
- Sales Experience
- Crane
- Customer Service
- Communication skills
- Heavy Equipment Operation
- Microsoft Word
- Case Management
- OSHA
- Team Management
- Catheterization
- Microsoft Outlook Calendar
- EHS
