Event Intake Coordinator
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Job Location:
Madison, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Job Category:
University StaffEmployment Type:
RegularJob Profile:
Event CoordinatorJob Summary:
This position is responsible for performing intake functions as a part of the overall event planning process for Wisconsin Union facilities and for non-instructional general use of space in academic buildings as well as outdoor spaces on the University campus for meeting receptions seminars and special events. As part of the intake team this position will assess incoming requests approve or deny space requests supervise student employees and complete a variety of integral planning tasks that will ensure the overall success of events. Additional responsibilities include: event planning interpreting campus policies and procedures meeting with customers scheduling space and gathering details regarding food and beverage setup and audio-visual equipment for approximately 60000 events conjunction with meeting planning responsibilities this position acts as a liaison between the Campus Events Services Office and other Wisconsin Union and campus departments. This position requires the interpretation and application of complex policies procedures and practices.
Work Schedule and Location
Monday thru Friday 8 am to 4:00 pm with the occasional night or weekend to support an event
100% on-site
Memorial Union
Key Job Responsibilities:
- Monitors and processes event related transactions and event data and records
- Communicates with customers to determine event details and requirements evaluates requests recommends service plans and pricing and provides status updates
- Greets customers/guests assists with registration answers questions and refers complex issues to appropriate entities
- Schedules logistics and secures resources for all aspects of events including space vendors and staff; and coordinates details and resolves operational issues
- Assists with planning and the creation of promotional materials and resources for events
Department:
Wisconsin Union University Conferences & Events Campus Events Services Office
Compensation:
The starting salary is $23.50/hour - but is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund. For a summary of benefits please see.
Qualifications: A minimum of one year of professional event planning experience please describe the average number of events and your responsibilities. Experience with event management software. Experience working directly with customers to plan events. Experience with hybrid or virtual meeting planning. Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Kathleen Keller Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information. Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals. The University of Wisconsin-Madison is an Equal OpportunityEmployer. Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.Preferred Qualifications:
How to Apply:
Contact Information:
Institutional Statement on Diversity:
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
Wisconsin Relay is a free public service that enables people with hearing loss or speech loss who use a telecommunication device.
