Executive Assistant to the General Counsel
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Job Location:
Daytona Beach, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Bethune-Cookman University
Job Title:Executive Assistant to the Vice-President for Legal Affairs and General Counsel
Department:Office of Legal Affairs
JOB SUMMARY
The Executive Assistant to the Vice-President for Legal Affairs and General Counsel will work closely with the Vice-President for Legal Affairs and General Counsel in the Office of Legal Affairs providing administrative support with various legal projects and maintaining efficient daily operational organization of the office. This position reports directly to the Vice-President for Legal Affairs and General Counsel and requires a high level of confidentiality.
ESSENTIAL FUNCTIONS:
- Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organizations policies procedures and operations
- Prepares maintains and organizes confidential legal files and databases schedules meetings makes travel arrangements maintains calendar drafts correspondence files makes copies answers telephone calls and performs other administrative duties
- Research compiles organizes and prepares legal documents and forms for review and approval
- Maintains summarizes and provides status updates of litigation files
- Provides legal research assistance to the Vice-President for Legal Affairs and General Counsel
- Responds to and gathers necessary documentation for legal requests such as subpoenas and discovery requests
- Performs coordinates and monitors special projects for compliance with local state and federal laws
- Manages budget as directed by the Vice-President of Legal Affairs and General Counsel including preparing requisitions and performing budget transfers
- Responsible for maintaining office supply inventory
- Facilitates and manages contract legal review and completion process
- Performs other related duties and responsibilities as assigned
EDUCATION and EXPERIENCE:
- Bachelors degree preferred and/or 5 years of equivalent work experience preferably in a legal setting
- Advanced knowledge in Microsoft Office applications including Outlook Excel PowerPoint Budgeting etc.
- Legal Files and Jenzabar knowledge is preferred but not required
- Standard knowledge of how to use office equipment such as a copier scanner fax machine etc.
REQUIREMENTS:
- Working knowledge of legal terminology local state and federal laws
- Must have the ability to work independently
- Excellent writing and oral communication skills
- Ability to manage a calendar and compose and prepare reports records and correspondence
- Ability to understand and execute complex written and oral instructions
- Must have access to a motor vehicle
- Strong organizational project management and problem-solving skills; adept at multi-tasking
- Must be highly motivated energetic personable and comfortable working with higher-level management
- Flexible and adaptable to job tasks and assignments
- Notary or the ability to become one upon hire is preferred
ENVIRONMENTAL/PHYSICAL CONDITIONS:
- Working environment in a normal business office setting
- Demands normal manual dexterity and visual and auditory acuity
- Typically the incumbent may sit comfortably to do the work. However there may be some walking standing bending or carrying of light items
- Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time
- Occasional evening and weekend work may be required
EQUAL OPPORTUNITY STATEMENT:
Bethune-Cookman University is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment. Women minorities protected veterans and individuals with disabilities are encouraged to apply.
The University does not discriminate on the basis of race color national or ethnic origin sex retaliation marital status religion or disability or any other applicable local state or federal regulation. Inquiries regarding provisions for persons with disabilities equal employment opportunity and Title IX matters should be directed to the Office of Human Resources at .The university reserves the right to modify job descriptions at any time in its attempts to improve the operations of the university
Required Experience:
IC
Key Skills
- General Counsel
- Legal Case Management
- Legal Drafting
- Litigation
- Intellectual Property Law
- Legal Counsel
- Legal Research
- Securities Law
- Employment & Labor Law
- Real Estate Law
- negotiation
- Contracts
About Company
On October 3, 1904, an exceptional young Black woman, Mary McLeod Bethune, opened the Daytona Literary and Industrial Training School for Negro Girls—what would become Bethune-Cookman University—with $1.50, faith in God and five little girls, along with Dr. Bethune’s son, Albert. ... View more
