Executive Assistant to the General Counsel

Daytona Beach, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Bethune-Cookman University

Job Title:Executive Assistant to the General Counsel

Reporting Structure: General Counsel

Division:Legal Affairs

JOB SUMMARY

The Executive Assistant to the General Counsel will work closely with the Acting General Counsel in the Office of Legal Affairs providing administrative support with various legal projects and maintaining efficient daily operational organization of the office. This position reports directly to the General Counsel and requires a high level of confidentiality.

ESSENTIAL FUNCTIONS:

Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organizations policies procedures and operations
Prepares maintains and organizes confidential legal files and databases schedules meetings makes travel arrangements maintains calendar drafts correspondences files makes copies answers telephone calls and performs other administrative duties
Research compiles organizes and prepares legal documents and forms for review and approval
Maintains summarizes and provides status updates of litigation files
Provides legal research assistance to the Acting General Counsel
Responds to and gathers necessary documentation for legal requests such as subpoenas and discovery requests
Performs coordinates and monitors special projects for compliance with local state and federal laws
Manages budget as directed by the Acting General Counsel including preparing requisitions and performing budget transfers
Responsible for maintaining office supply inventory
Facilitates and manages contract legal review and completion process
Performs other related duties and responsibilities as assigned

EDUCATION and EXPERIENCE:

Bachelors degree preferred and/or 5 years of equivalent work experience preferably in a legal setting
Advanced knowledge in Microsoft Office applications including Outlook Excel PowerPoint Budgeting etc.
Legal Files and Jenzabar knowledge is preferred but not required
Standard knowledge of how to use office equipment such as copier scanner fax machine etc.

REQUIREMENTS:

Working knowledge of legal terminology local state and federal laws
Must have the ability to work independently
Excellent writing and oral communication skills
Ability to manage a calendar and compose and prepare reports records and correspondence
Ability to understand and execute complex written and oral instructions
Must have access to a motor vehicle
Strong organizational project management and problem-solving skills; adept at multi-tasking
Must be highly motivated energetic personable and comfortable working with higher-level management
Flexible and adaptable to job tasks and assignments
Notary or the ability to become one upon hire is preferred

ENVIRONMENTAL/PHYSICAL CONDITIONS:

Working environment in a normal business office setting
Demands normal manual dexterity and visual and auditory acuity
Typically the incumbent may sit comfortably to do the work. However there may be some walking standing bending or carrying of light items
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time
Occasional evening and weekend work may be required

The University does not discriminate on the basis of race color national and ethnic origin sex retaliation marital status religion or disability or any other applicable local state or federal regulation. Inquiries regarding provisions for persons with disabilities equal employment opportunity and Title IX matters should be directed to the Office of Human Resources at .

The university reserves the right to modify job descriptions at any time in its attempts to improve the operations of the university

Required Experience:

Bethune-Cookman UniversityJob Title:Executive Assistant to the General CounselReporting Structure: General CounselDivision:Legal AffairsJOB SUMMARYThe Executive Assistant to the General Counsel will work closely with the Acting General Counsel in the Office of Legal Affairs providing administrative ...

Bethune-Cookman University

Job Title:Executive Assistant to the General Counsel

Reporting Structure: General Counsel

Division:Legal Affairs

JOB SUMMARY

ESSENTIAL FUNCTIONS:

Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organizations policies procedures and operations
Prepares maintains and organizes confidential legal files and databases schedules meetings makes travel arrangements maintains calendar drafts correspondences files makes copies answers telephone calls and performs other administrative duties
Research compiles organizes and prepares legal documents and forms for review and approval
Maintains summarizes and provides status updates of litigation files
Provides legal research assistance to the Acting General Counsel
Responds to and gathers necessary documentation for legal requests such as subpoenas and discovery requests
Performs coordinates and monitors special projects for compliance with local state and federal laws
Manages budget as directed by the Acting General Counsel including preparing requisitions and performing budget transfers
Responsible for maintaining office supply inventory
Facilitates and manages contract legal review and completion process
Performs other related duties and responsibilities as assigned

EDUCATION and EXPERIENCE:

Bachelors degree preferred and/or 5 years of equivalent work experience preferably in a legal setting
Advanced knowledge in Microsoft Office applications including Outlook Excel PowerPoint Budgeting etc.
Legal Files and Jenzabar knowledge is preferred but not required
Standard knowledge of how to use office equipment such as copier scanner fax machine etc.

REQUIREMENTS:

Working knowledge of legal terminology local state and federal laws
Must have the ability to work independently
Excellent writing and oral communication skills
Ability to manage a calendar and compose and prepare reports records and correspondence
Ability to understand and execute complex written and oral instructions
Must have access to a motor vehicle
Strong organizational project management and problem-solving skills; adept at multi-tasking
Must be highly motivated energetic personable and comfortable working with higher-level management
Flexible and adaptable to job tasks and assignments
Notary or the ability to become one upon hire is preferred

ENVIRONMENTAL/PHYSICAL CONDITIONS:

Working environment in a normal business office setting
Demands normal manual dexterity and visual and auditory acuity
Typically the incumbent may sit comfortably to do the work. However there may be some walking standing bending or carrying of light items
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time
Occasional evening and weekend work may be required

The university reserves the right to modify job descriptions at any time in its attempts to improve the operations of the university

Required Experience:

Key Skills

General Counsel
Legal Case Management
Legal Drafting
Litigation
Intellectual Property Law
Legal Counsel
Legal Research
Securities Law
Employment & Labor Law
Real Estate Law
negotiation
Contracts

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About Company

Bethune-Cookman University

On October 3, 1904, an exceptional young Black woman, Mary McLeod Bethune, opened the Daytona Literary and Industrial Training School for Negro Girls—what would become Bethune-Cookman University—with $1.50, faith in God and five little girls, along with Dr. Bethune’s son, Albert. ... View more

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