Intake and Diversion Coordinator

Title: Intake and Diversion Coordinator

Level: Entry

Department: Katherine Hanley Emergency Shelter

Reports to: Assistant Director of Programs

Pay Rate: $24/hr. to $26/hr.

Location: Fairfax VA

FLSA Status: Non-Exempt

About Us:

Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organizations inception we have adapted and grown to meet community needs all while working in partnership with government and private partners and community members. Today Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic the last year our compassionate team of individuals changed the lives of nearly 3000 individuals half of which were children. Our Culture is built from our Core Values of Inclusivity Collaboration Accountability Respect and Empowerment (iC.A.R.E.)

About the Role:

The Intake and Diversion Coordinator plays a critical role in supporting families experiencing homelessness by serving as the first point of contact for the shelter. This position is responsible for managing the intake and exit process assessing eligibility providing shelter diversions services and coordinating with shelter staff.

Key Responsibilities:

Client Intake & Assessment

• Conduct initial screenings and assessments to determine eligibility for shelter services
• During intake and screening support clients in exploring and securing viable housing alternatives such as staying with friends or family as part of shelter diversion efforts
• Collect and enter accurate client information into the HMIS (Homeless Management Information System) or other databases
• Provide timely updates on the status of referrals in HMIS
• Maintain and update Client Name List
• Conduct orientations to explain shelter rules expectations and services available to families
• Coordinate move-in dates and ensure families are oriented upon entry

Case Coordination Support

• Work closely with case managers to share assessment information and support service planning
• Schedule and facilitate intake meetings
• Connect client with Residential Coordinators after intake is completed

Documentation & Reporting

• Generate reports and maintain compliance with agency funder and HMIS requirements

Collaboration & Communication

• Once a client exits ensure all data is updated in HMIS database and that files are closed out and filed away appropriately
• Participate in team meetings trainings and coordinated entry discussions
• Support shelter operations as needed including crisis response or coverage for front desk
• Attends meetings such as Intake Coordinator meeting

Required:

A bachelors degree in human services/related field or commensurate experience

3 years of experience in human services field i.e. mental health substance abuse homeless and domestic violence

Proven ability to adapt and remain flexible in accordance with county guidelines

Strong verbal and written communication skills

Willingness to work evenings and weekends when needed

Leadership and management experience is a plus

Preferred:

Bilingual (English/Spanish) preferred

Experience working in programs serving homeless families

Experience working in a residential environment

Current CPR/First aid certification

Physical Requirements:

Annual TB Test is required

Ability to sit or stand for long periods

Ability to lift items weighing 10-20 pounds

Benefits:

• Medical Dental & Vision Insurance

• 401K contributions with a 4% employer match

• 13 Paid Holidays 2 Floating Holidays and the opportunity to take your Birthday Off

• Two Semi-Annual Team Building Events

Equal Employment Opportunity:

Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race color religion national origin ancestry citizenship age (over 40) sex marital status pregnancy sexual orientation gender identity veteran status disability unrelated to the individuals ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job and to employees with respect to their observance of their religious beliefs in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department.

Drug and Alcohol-Free Workplace Policy:

Drug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy which prohibits the unlawful manufacture sale distribution dispensation possession or use of controlled substances or marijuana in the workplace. Additionally all subcontracts and purchase orders over $10000 must include provisions ensuring a drug-free workplace.

Required Experience:

IC