Business Operations Coordinator

Madison, OH - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Help power the futureliterally. RealtaFusionsBusinessOperationsCoordinatoryoullkeep our high-energy startup spinning smoothly. One partlogisticsmaster one part communications coordinatoryoulloversee everything from supply runs to social media with passionate scientists engineers and builders who are chasing the dream of clean abundant energy for everyone on Earth (and beyond). Ifyoureready to organizeoptimize and energize welcome aboard.

Realta Fusion is a rapidly growing start-up developing compact magnetic mirror fusion energy systems to address the biggest challenge of our time tackling global climate change while ensuring a sufficient energy supply for at least ten billion people on (and off) earth. We are building a team with diverse talents dedicated to making fusion energy arealsolution to humanitys most pressing problem.

Key Responsibilities

Operations & FacilitiesCoordination(50%)

Manage office operations including space planning and facilities coordination
Coordinate internal events meetings and company celebrations
Oversee office supplies equipment inventory and restocking processes
Support office expansionlogisticsincluding vendor scheduling and setup coordination
Maintain IT hardware inventory and track support tickets
Manage software license tracking
ManageSharepointupdates

Purchasing & Vendor Coordination (25%)

Manage the JIRApurchasingqueue submit track and close outpurchaserequests
Gather quotes and create purchase orders for hardware/software office supplies and swag
Maintainvendor contact list and support vendor onboarding
Support basic procurement tracking (PO logs vendor management andpurchasingreceipts)

External AffairsCoordination(25%)

Managing and meta-tagging photo and video files
Updating external newsletter contact distribution list
Social media monitoring and recurring data/trend analysis
Copy-editing text for internal and external communications
Coordinating branded asset/swag deliveries for conferences and events
Handling recurring subscription service payments and renewals

Qualifications:

Required:

2-4 years of experience in administrative operations or office coordination roles
Excellent organizational and project management skills
Strong attention to detail and comfort managing multiple concurrent priorities
Proficiencywith Microsoft 365 and basic Excel/Sheets tracking
Clear and professional written communication and vendor interaction skills
Familiarity with social media platforms (LinkedIn X/Twitter YouTube etc.) and analytics dashboards
Ability to handle confidential and sensitive information with discretion (important for both internal ops and external communications)

Preferred:

Experience with JIRA SharePoint or equivalent workflow systems
Comfortable with IT coordination and asset management processes
Basic design or layout familiarity (Canva Adobe Express PowerPoint design) for branded materials
Experience tracking marketing metrics or engagement data (Excel/Sheets reporting dashboards etc.).
Interestin orfamiliaritywith clean energy climate tech or advanced R&D industries

Applicants who do not meet the entire job specification are encouraged to apply.

Compensation & Benefits

What we are working on is hard and hugely important. Realta Fusion is assembling a talented team bound together by a passion to solve humanitys biggest challenge with first-of-a-kind technology. Additionally Realta offers:

Competitive compensation package including equity stock options
Comprehensive benefits including health dental and vision insurance plus a 401(k)
Flexible paid time off (PTO) to support work-life balance
Work and live in Madison Wisconsin one of Americas most livable and vibrant cities

We value diversity as a critical factor in innovation and believe a diverse team is necessary to solve the toughest problems. We aim to create an inclusive environment that unleashes the full creativity of our team members from a wide variety of backgrounds and experiences. We provide equal employment opportunities to all individuals based on merit and without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected status under applicable laws.

Required Experience: