Event Coordinator

Join our team as an Event Coordinator a pivotal role driving the success of our marketing strategy and brand growth. Youll travel extensively overseeing the planning and execution of key events ensuring every detail is handled flawlessly. This role offers the opportunity to build meaningful relationships with attendees including contractors and distributors as well as event sponsors industry partners who amplify the reach and impact of our events each year. If you thrive in a fast-paced environment tackle challenges with enthusiasm and excel as a collaborative team player this role is perfect for you!

Responsibilities 

• Assist in executing promotional and educational event strategies tactical plans and related projects from start to finish;
• Manage multiple event-related projects simultaneously ensuring scope timelines and deliverables are clearly defined and tracked;
• Use project management tools to plan track and communicate project progress timelines and dependencies;
• Manage venue invoicing and ensure all contracts with business partners are accurately fulfilled;
• Coordinate with vendors partners and stakeholders to ensure seamless event execution;
• Support budget planning and monitoring and manage project timelines;
• Source evaluate and select suppliers and service providers; negotiate pricing terms and agreements within approved budgets;
• Collaborate closely with internal teams (campaign managers content creators social media managers marketing automation experts project coordinators etc.) and external partners (freelancers and agencies);
• Track project progress to mitigate risk and proactively identify and resolve potential bottlenecks;
• Anticipate and mitigate risks by implementing contingency plans as needed;
• Own administrative and coordination tasks including stakeholder communications payment schedules BEOs and travel bookings;
• Support and execute on-site operations for in-person events in Canada and the USA;
• Conduct post-event analysis and reporting evaluating performance against key metrics and objectives.

A Day in the Life of an Event Coordinator

Your day starts with checking in on venue details ensuring everything is set for upcoming events. Youll spend time collaborating with the graphics merchandise and architect teams ensuring all materials are ready and on-brand. Throughout the day youll participate in brainstorming sessions to refine surveys finalize event flow and prepare platform setups. Managing your workload youll stay on top of multiple projects ensuring smooth execution and addressing any challenges that come up along the way.

Qualifications :

• Minimum of 2 years of experience in a similar role;
• Extensive availability to travel particularly during Q1 with flexibility to work evenings and weekends to coordinate and attend events;
• Hold a valid passport and be able to travel to the USA;
• Ability to lift up to 40 lbs and work extended hours during event setup and teardown;
• Valid drivers license;
• Hands-on experience in event operations and logistics;
• Strong problem-solving decision-making and negotiation skills;
• Excellent customer service skills and professionalism when working with multiple stakeholders;
• Strong organizational skills and highly structured work habits;
• Proficiency with project management tools/software (e.g. Teamwork Asana Monday or similar); 
• Tech-savvy with strong knowledge of the Microsoft Office Suite;
• Excellent French and English communication skills both written and verbal - Due to frequent communication with employees in Quebec Ontario and the United States;
• Ability to manage multiple projects simultaneously in a fast-paced environment with short deadlines. 

Additional Information :

Career Growth and Recognition: At Techo-Bloc were career builders. Explore advancement opportunities through our well-defined career paths by department. Your success is our shared responsibility supported by a culture that values your unique contributions.

Performance-Driven Rewards: Experience the direct impact of your efforts with competitive performance-based bonuses. Join a passionate driven team that collaborates seamlessly to achieve remarkable results.

Financial Stability: Weve experienced consistent growth reflecting our strong financial health and continued geographical expansion across North America.

Collaborative Company Culture: Ditch the silos and join us in driving innovation and excellence together. We support and care about each others success! Experience a vibrant culture with 5-star ratings from most of our employees. Leave egos at the door as we engage in activities like brainstorming sessions lively BBQs and festive parties fostering a strong sense of community and belonging.

Perks and Benefits:

• Group insurance & RRSP with employer contribution
• 24/7 telemedicine & Employee Assistance Program (EAP)
• Inhouse leadership development and coaching
• Training & Development Programs
• Considerable referral bonuses
• Discounts on Techo-Blocs products
• Healthy snack-filled kitchens
• Techo-Bloc branded swag
• Free parking
• Employee Recognition Events

We thank all applicants for their interest however only those candidates selected for interviews will be contacted. 

Remote Work :

No

Employment Type :

Full-time