Office Coordinator Part-Time Without Benefits

Salt Lake CountyA career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a our heart and service that bring us together.

JOB SUMMARY
Provides administrative support functions for the Division.

MINIMUM QUALIFICATIONS
Three (3) years of office administrative support experience OR an equivalent combination of related education and experience.

Due to the nature of this position the successful applicant must pass a required pre-employment background check and subsequent mandatory background checks in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

Provides administrative support for Division leadership and assigned work groups.
Composes a variety of correspondence documents and reports; formats proofreads and edits.
Provides customer service by answering phones greeting visitors relaying messages and distributing forms documentation and information.
May maintain calendars and schedules
Prepares and maintains administrative documents including regulations policies meeting minutes files and written requests for the Division.
Develops maintains organizes stores and monitors reports correspondence files forms and documents.
Coordinates all aspects of assigned events and meetings.
Collects researches analyzes and organizes materials and information for projects and reports.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Business English and mathematics
• Advanced word processing and spreadsheet software applications
• Record and report preparation maintenance archiving and filing
• Professional telephone and customer service etiquette
• Filing methods and techniques

Skills and Abilities to:

• Follow verbal and written procedures and instructions
• Communicate effectively both verbally and in writing
• Organize workloads and prioritize tasks to adhere to deadlines
• Work independently under minimal supervision
• Develop implement and maintain filing and recordkeeping systems
• Interpret and apply policies and procedures
• Operate standard office equipment

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The ability to perform essential physical requirements such as lifting walking sitting kneeling or bending.