Assistant to the Director (Exempt)

Oakland, CA - USA

Yearly Salary: $ 149409 - 183461

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

The Position

The City of Oakland is an equal-opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

Why join the City of Oaklands Information Technology Department

The City of Oakland Information Technology Department (ITD) is an exciting fast paced environment. Working with technology and innovation ITD is dedicated to fostering and leading digital transformation efforts throughout the City. ITD offers a supportive fun dedicated environment where you can make a difference.

ITD is hiring for an Assistant to the Director vacancy. This program management position will work within ITD and across the City on project coordination efforts that range from organizational and technical program integrations with enterprise permitting to enhanced communication and strategic program implementations. The ideal candidate will possess excellent communication skills both oral and in writing with experience managing complex budgets contracts and projects. Highly qualified candidates should be able to work across teams to conduct technical and program analysis create recommendations and implement process improvements. This is a tremendous opportunity to join a team transforming IT services and operations within the City of Oakland.

We are looking for someone who is:

An innovative and creative problem solver. You will develop clear reports presentations and decision memos that recommend technological and administrative solutions and contribute to large IT implementation efforts by identifying process improvements and proposing actionable fixes.
An accomplished communicator.You should possess a strong background in data analysis and producing clear reports presentations and decision memos for leadership effectively translating technical information for diverse stakeholders.
Customer service focused. You will be leading operational improvements in permitting processes using municipal applications like Accela ensuring projects deliver excellent service by aligning technology with customer needs.
A program manager with a track record of delivery.You will manage projects from start to finish consistently meeting deadlines and strategic goals with hands-on experience collaborating with IT teams to implement enterprise permitting systems.
Strong operational expertise.You will need deep operational experience and expertise to execute on ITD programs and priorities.
High levels of emotional intelligence.You will be guiding and implementing change as an empathetic program manager.

What you will typically be responsible for:

Working with program and project managers in ITD and across the City on IT project planning and implementation efforts related to permitting geographical information systems (GIS) and more.
In addition to tracking and participating in milestones program management in ITD will include creating budgets forecasting needs and helping guide implementation with a hands-on approach.
Resolving business needs with IT solutions and services.
Supporting the Citywide technology project governance process.
Overseeing several departmental administrative functions.
Working with cross-functional groups to identify innovative ways to improve efficiency effectiveness and capabilities.

Read the complete job description here:
Assistant to the Director

* Click on the link below to see a video on what its like to work for the City of Oakland!
Working for the City of Oakland

A few reasons you might love this job:

You will engage with and manage complex impactful projects and programs.
You will have dedicated supportive colleagues and management.
You will contribute to large digital transformation initiatives.
You will contribute to a fulfilling and rewarding environment.

A few challenges you might face in this job:

You will encounter resistance to change.
You will thrive in a fast-paced environment with multiple service areas and competing priorities.
You will take responsibility for IT services in 24/7 operations.

Competencies Required:

Adaptability: Responding positively to change and modifying behavior as the situation requires
Critical Thinking:Analytically and logically evaluating information propositions and claims
Customer Focus:Attending to the needs and expectations of customers
Driving Results:Demonstrating concern for achieving or surpassing results against an internal standard of excellence
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality timely and cost-effective results
Establishing Credibility:Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others
Handling Stress:Maintaining emotional stability and self-control under pressure challenge or adversity
Involving Others (Engaging Teams):Engaging others for input contribution and shared responsibility for outcome
Innovative Problem Solving:Identifying and analyzing problems in order to propose new ways to do business
Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness
Managing Organizational Complexity:Maneuvering through complex political situations and functions within the organization
Oral Communication:Engaging effectively in dialogue
Teamwork:Collaborating with others to achieve shared goals
Thinking & Acting Systematically:Formulating objectives and priorities and implementing plans consistent with the long-term interests of the organization in a global environment
Writing:Communicating effectively in writing

Minimum Requirements for Application

The following qualifications are guidelines as the appointing authority has broad discretion in filling positions in this classification

Education:

Bachelors degree from an accredited college or university in public or business administration accounting or a related field. A Masters degree is desirable.

Experience:

Five years of progressively responsible experience performing complex administrative duties including two years of supervisory experience.

License or Certificate / Other Requirements:

An incumbent in this position is expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked public transportation may not be an efficient method for traveling to required locations. An individual appointed to this position will be required to maintain a valid California Drivers License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Desirable Qualifications:

Industry certification (PMP etc.).

Supplemental Information

The Recruitment Process:

This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902(f). All applications received will be forwarded to the City of Oakland Information Technology Department (ITD) for further consideration.

Meeting the minimum qualification requirements may not result in further consideration only the most qualified candidates will be contacted for interviews.

Whats in it for you

Work/Life Balance: 37.5-hourwork weeks
15 paid holidays
Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
Retirement: CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
Dental: Delta Dental full premium for employees and eligible dependents
Vision: VSP full premium for employees and eligible dependents
Sick leave: Employees accrue 12 days per year
Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k) plan
Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Please Note: Salary is negotiable within the defined range depending on qualifications. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Working for Oakland
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.

APPLICATIONS ARE ACCEPTED ONLINE ONLY.You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by NeoGov. If you have problems while applying online please contact NeoGovs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system.

For recruitment-specific questions please contact Kathy Hicks at .

Required Experience:

The PositionThe City of Oakland is an equal-opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of...