Executive Assistant to the Vice President (Executive Assistant III)

Fullerton, CA - USA

Monthly Salary: $ 5797 - 6031

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title	Executive Assistant to the Vice President
Classification	Executive Assistant III
AutoReqId	553907
Department	Vice President University Advancement
Division	Vice President University Advancement
Salary Range	Classification Range $5797 - $8445 per month (Hiring range depending on qualifications not anticipated to exceed $5797 - $6031 per month)
Appointment Type	Ongoing
Time Base	Full Time
Work Schedule	Monday Friday 8:00 AM 5:00 PM; Occasional early morning evening and/or weekend hours.
About CSUF	Standing on 241 acres in the heart of Southern California Cal State Fullerton was founded in 1957 and has grown to serve more than 43000 students. As a leading campus of the California State University system the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative high-impact educational experiences and robust support programs. Equally we invest in the growth of our staff faculty and administrators through orientations training opportunities and ongoing professional development. As a member of the Titan Community youll have access to a wide range of campus resources and experiencesincluding the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden cultural performances at the Clayes Performing Arts Center Titan Athletics events the Titan Recreation Center and our Employee Wellness Program.
Job Summary	It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy investment and support of the University its mission goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity. Reporting to the Vice President for University Advancement the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative operational and project management support work for the Vice President. Oversees complex highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice Presidents administrative team. Provides agile proactive reflective and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative financial analytical and technical responsibilities to support the effective operations of the Vice Presidents Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the Presidents Office other division VPs senior administrators Deans senate leadership VPs Leadership Team and Executive Committee. Communicates with city officials donors and Chancellors Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice Presidents Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned.
Essential Qualifications	Equivalent to a bachelors degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision oversees highly sensitive and confidential administrative operational and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special collaboration with management assesses formulates and evaluates programs policies and procedures. Decision-making is based on best practices; relevant standards guidelines organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles problems and methods of business administration and operational and fiscal management. Excellent project planning skills with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader engage and collaborate with internal stakeholders and manage relationships with external stakeholders. Advanced skill in leading training and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties including pertinent laws and regulations. Expertise in administrative survey techniques operations and systems analysis including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications	Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting.
License/Certifications	A valid California drivers license.
Special Working Conditions	Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies.
Additional Information	California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions. Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.
Hiring Preference	On-Campus CSUEU Employees

Required Experience:

Job TitleExecutive Assistant to the Vice PresidentClassificationExecutive Assistant IIIAutoReqId553907DepartmentVice President University AdvancementDivisionVice President University AdvancementSalary RangeClassification Range $5797 - $8445 per month(Hiring range depending on qualifications not anti...

Job Title	Executive Assistant to the Vice President
Classification	Executive Assistant III
AutoReqId	553907
Department	Vice President University Advancement
Division	Vice President University Advancement
Salary Range	Classification Range $5797 - $8445 per month (Hiring range depending on qualifications not anticipated to exceed $5797 - $6031 per month)
Appointment Type	Ongoing
Time Base	Full Time
Work Schedule	Monday Friday 8:00 AM 5:00 PM; Occasional early morning evening and/or weekend hours.
About CSUF	Standing on 241 acres in the heart of Southern California Cal State Fullerton was founded in 1957 and has grown to serve more than 43000 students. As a leading campus of the California State University system the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative high-impact educational experiences and robust support programs. Equally we invest in the growth of our staff faculty and administrators through orientations training opportunities and ongoing professional development. As a member of the Titan Community youll have access to a wide range of campus resources and experiencesincluding the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden cultural performances at the Clayes Performing Arts Center Titan Athletics events the Titan Recreation Center and our Employee Wellness Program.
Job Summary	It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy investment and support of the University its mission goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity. Reporting to the Vice President for University Advancement the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative operational and project management support work for the Vice President. Oversees complex highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice Presidents administrative team. Provides agile proactive reflective and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative financial analytical and technical responsibilities to support the effective operations of the Vice Presidents Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the Presidents Office other division VPs senior administrators Deans senate leadership VPs Leadership Team and Executive Committee. Communicates with city officials donors and Chancellors Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice Presidents Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned.
Essential Qualifications	Equivalent to a bachelors degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision oversees highly sensitive and confidential administrative operational and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special collaboration with management assesses formulates and evaluates programs policies and procedures. Decision-making is based on best practices; relevant standards guidelines organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles problems and methods of business administration and operational and fiscal management. Excellent project planning skills with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader engage and collaborate with internal stakeholders and manage relationships with external stakeholders. Advanced skill in leading training and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties including pertinent laws and regulations. Expertise in administrative survey techniques operations and systems analysis including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications	Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting.
License/Certifications	A valid California drivers license.
Special Working Conditions	Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies.
Additional Information	California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions. Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.
Hiring Preference	On-Campus CSUEU Employees