Administration Clerk (Part-Time)

Who We Are:

ATCO Frontec is a market leader providing facilities management camp services workforce lodging solutions operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description:

ATCO Frontec is seeking a part-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife NT.

The Administration Clerk is responsible for planning and scheduling work activities maintaining accurate timekeeping and financial records and providing comprehensive administrative support.

This is a part-time position that will be 3 days in office a week.

Where We Work and Live: This position will be based on-site in our office in Yellowknife NT.

Responsibilities:

Front Desk duties: phone handling customer service and supply upkeep

Review code and approve invoices for processing.

Track and issue receipts on purchase orders.

Prepare and process client quotes and invoices.

Schedule travel arrangements that include accommodations flights vehicle rentals

Participate in internal and external audits.

Collect verify and summarize timesheets for submission.

Maintain accurate records of hours worked and leave taken via online time management systems

Provide general administrative support to the management team.

Take and distribute meeting minutes; manage internal action logs.

Maintain and update physical and electronic filing systems.

Monitors and assesses current processes to look for efficiencies and continuously improve the management system.

Ad hoc support to office and staff and Yellowknife operations

Qualifications:

Minimum 2 years of experience in office administration including scheduling customer service and general office duties

High school diploma or equivalent required; post-secondary education in a related field is an asset

Proficient in Microsoft Office applications including Excel Word Outlook and Teams

Experience with timecard entry accounts payable/receivable and ordering parts

Strong communication skills both written and verbal; comfortable speaking in front of a team

Demonstrated ability to manage multiple tasks prioritize effectively and meet deadlines

Self-motivated adaptable and a collaborative team player with a willingness to learn

Ability to work on-site at the designated office location

Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however only those being considered for an interview will be contacted.

Collection use and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies and/or participating in a personal interview you acknowledge and consent to the collection use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.