Administrative Manager
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Administrative Manager is part of Peabody Campus in the College of Arts and Science at Vanderbilt University and is responsible for managing expenses within the departments. The Administrative Manager reports directly to the Administrative Officer. This position supervises administrative staff. The Administrative Manager performs complex administrative duties requiring high-level decision-making skills and sound judgement. The position requires a thorough understanding of University policies and procedures.
Key Functions and Expected Performance:
Financial Unit Management
- Reviews and approves financial transactions for the Department in Oracle including procurement requisitions travel and entertainment expense reports procurement card expense reports and intercompany transactions.
- Maintains an extensive understanding of Vanderbilts Oracle financial system; maintains an extensive understanding of the institutions chart of accounts and departmental use of optional segments and Project Portfolio Management (PPM) POET structure.
- Maintains an extensive understanding of the universitys expense and procurement policies. Establishes communicates and modifies departmental processes in response to changes or updates in policies and procedures.
- Works with Administrative Officer to evaluate the appropriateness of expenditures.
- Uses high attention to detail to ensure every component of a requisition or expense report is accurate prior to approval.
- Participates in recurring meetings trainings and round table discussions to allow opportunities for Financial Unit Managers across campus to learn from each other.
Department Budget & Finance
- Works with the Administrative Officer to maintain and monitor annual budget.
- Provides faculty support for VU financial and expense tools.
Employee Management
- Hires and supervises the administrative specialist and handles annual performance evaluations.
Facilities Management
Responsible for reporting issues with the building and following up on work orders to resolve those issues
Makes arrangements for faculty office moves when needed
Manages building digital directory
Grant Management
- Assists A&S Grants Manager and Administrative Officer with departmental grant support.
- Provides reports to Principal Investigators regarding sub-categories of expenses as needed.
Other duties as assigned.
Supervisory Relationships:
The position has supervisory responsibility over the Administrative Specialistposition. This position reports administratively and functionally to the Administrative Officer.
Education and Certifications:
A Bachelors degree from an accredited institution of higher education is necessary.
Experience and Skills:
At least two years of directly related experience is necessary.
At least four years of directly related experience is highly preferred.
Strong interpersonal communication skills are necessary.
Ability to use judgement to make administrative and procedural decisions is necessary.
Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
Ability to analyze and solve problems in a timely manner is necessary.
Knowledge of grant policies and procedures is necessary.
Knowledge of human resources administration policies and procedures is necessary.
Knowledge of academic student policies processes and procedures is necessary.
Required Experience:
Manager
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
