Front Desk Admin Intern
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Job Location:
Bozeman, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Front Desk Admin Intern
Location: Bozeman MT 59718
Job Description:
The Front Desk Admin Intern position serves as Zoots first impression to visitors clients and other guests entering the building or contacting the business as well as providing excellent hospitality services through our on-site Coffee Bar and Kitchen.
The position performs a wide range of customer service administrative and hospitality tasks including daily operation of the Coffee Bar (making espresso drinks processing receipts ordering/purchasing supplies) setting up hospitality throughout the building for meetings and trainings coordinating with the Kitchen staff for catering needs (lunches refreshments) administrative tasks managing coffee in the kitchenettes throughout the building and assisting with company-wide events (set up hospitality visitor management). This position is part of the Administration team and provides some administrative support
for the department and at times administrative support for parts of the company.
The Front Desk Admin position requires a person who can always provide a high level of customer service self-initiative and regular management of changing priorities.
For over 30 years Zoot Enterprises has been a global provider of advanced origination acquisition and decision management solutions. Our customer-centric tools and services enable Zoots clients to add value and differentiation while providing nimble scalable solutions for specific business objectives. Zoot provides a cloud based secure processing environment. We offer tailored data driven decisioning technology solutions that empower our clients to streamline processes increase flexibility and efficiency accelerate growth while accessing hundreds of cutting-edge data sources to help reduce risk.
Essential Job Functions:
- Perform barista duties including but not limited to making drinks ordering and maintaining supplies creating coffee cards performing daily and weekly cleanup and balancing the cash drawer daily.
- Manage the Zoot Hospitality request process for internal and external meetings ensure hospitality items and food are ordered and set up coordinate with kitchen to schedule catered meals and handle set up of hospitality throughout the building.
- Maintain our internal POS (Remi) with daily account loads adjustments and purchases.
- Place supply orders and make periodic trips to local stores like Costco to purchase supplies. Obtain supplies food and/or drinks for company-wide events like Coffee Talk.
- Maintain kitchenettes including restocking coffee.
- Order and maintain all office supplies for the entire company. (i.e. Maintain print rooms and monitor inventory for restock)
- Serve as the point of contact for office equipment issues and schedule maintenance if needed.
- Provide analysis of revenue and expenses to determine appropriate prices and evaluate demand for certain items.
- Plan and set up for company-wide events including Coffee Talks Huddles and Town Halls.
- Manage Coffee Talk requests and calendar.
- Facilitate shipping for the company as needed.
- Compliance with and knowledge of Zoots Policies and Procedures Code of Business Conduct and Employee Agreement.
- Achieve a service-focused culture with emphasis on delivering on-time high-quality products and services to internal and external customers.
- Work independently on special non-recurring and ongoing administrative projects as assigned.
- Handle confidential and non-routine information.
- Other duties as assigned it is understood that this list of major duties and responsibilities is not an all-inclusive list and that other duties and responsibilities which may include helping others in the same or different departments may be assigned by supervision.
Education Training and Experience Requirements:
- High School Diploma
- Bachelor Degree inBusiness preferred (in-progress)
Preferred Experience:
- Coffee bar
- Food services / event planning
- Inventory
- Budget
Physical Requirements:
All positions at Zoot require the ability to move about inside an office environment that includes the operation of computers and other office productivity machinery and frequently communicates with other employees clients vendors and visitors.
This position specifically requires:
- Frequent periods of standing at counter and frequently moving back and forth between a computer workstation and food service area.
- Frequent movement around the building.
- The ability to quickly move hands wrists and arms to grasp manipulate or assemble objects to create beverages at Coffee Bar.
- Use of a computer for portions of the day.
- Occasionally lifting pushing and pulling 40 lbs.
Working Conditions Work Hours Location:
- This position will take place primarily in an office setting.
- To optimize team performance the workspace for this position is typically a cubicle setting in an open space environment.
- It is expected that exempt employees and specifically this position regularly and consistently report to work on-site at Zoot headquarters during normal business hours.
- This position may require occasional travel.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job that may include helping others in the same or different departments may be assigned by supervision. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
Intern
Key Skills
- Arabic Speaking
- Administration
- General Services
- Billing
- Import
- Administration Support
About Company
Empowering Your Business with Data-Driven Decisioning Technology Solutions
