Healthcare Scheduling Administrator
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Job Location:
Fairfax, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Prometheus Federal Services (PFS) is a trusted partner to federal health agencies and is seeking a Healthcare Scheduling Administrator. The candidate will own scheduling and staffing across multiple clinical and non-clinical programs. This role will set standards make real-time decisions to keep coverage on track and represent the organization in partnership with internal teams partners and clients and drive measurable improvements in coverage utilization and compliance.
Essential Duties and Responsibilities
- Develop execute and uphold enterprise scheduling and staffing policies and coverage standards for assigned programs.
- Author and adjust schedules daily/weekly across multiple sites and teams.
- Make real-time decisions to address callouts census changes and credentialing delays.
- Investigate and resolve timekeeping and scheduling issues document decisions and resolutions.
- Coordinate with Onboarding and Credentialing teams to align clearance timelines with staffing needs.
- Own key metrics (coverage schedule adherence utilization timekeeping) and implement improvements based on results.
- Prepare and present reports to internal leaders partners and government stakeholders as required.
- Lead or contribute to labor optimization projects (e.g. shift redesign float pools cross-training).
- Bachelors degree in Business Healthcare Administration or related field.
- Minimum four (4) years of workforce scheduling/operations experience (healthcare preferred).
- Experience in investigating and resolving significant scheduling/timekeeping issues that affect finance service levels and compliance.
- Skill in planning and carrying out major staffing requirements (surge plans contingency coverage ramps-up/downs) that materially impact operations and partner/clients SLAs.
- Stakeholder management excellence: ability to negotiate operational adjustments with partners/clients and align multiple teams (Operations Onboarding Credentialing).
- Advanced proficiency with scheduling platforms and Excel; strong system orientation and recordkeeping discipline.
- Clear concise communication both written and verbal with the ability to document decisions and present recommendations to leadership.
- Strong organization and time-management; able to prioritize independently in a fast-paced environment.
- Authorized to work in the U.S. indefinitely without sponsorship.
- Ability to obtain public trust.
Compensation & Benefits
PFS offers a benefits package that may include health dental and vision coverage; flexible spending accounts; disability and life insurance; retirement plan; paid time off; and other programs to support employees and their families. Learn more about PFS Benefits.
PFS benefits compensation and bonuses are determined by various factors including but not limited to location the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability and organizational requirements.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race color religion sex parental status national origin age disability genetic information political affiliation military service or other status protected by law.
Accommodations
PFS is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application or interview process please contact us at Reasonable accommodations are available to ensure applicants with disabilities have equal access to the hiring process in accordance with the Americans with Disabilities Act (ADA) and applicable laws.
Workplace Health Safety and Compliance
This position may be subject to clientspecific or governmentmandated vaccination health or safety requirements which may change over time.
Texting Privacy Policy and Information:
- Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
- No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
- Message frequency will vary depending on the application process.
- Msg & data rates may apply.
- Opt out at any time by texting stop.
Required Experience:
Manager
Prometheus Federal Services (PFS) is a trusted partner to federal health agencies and is seeking a Healthcare Scheduling Administrator. The candidate will own scheduling and staffing across multiple clinical and non-clinical programs. This role will set standards make real-time decisions to keep coverage on track and represent the organization in partnership with internal teams partners and clients and drive measurable improvements in coverage utilization and compliance.
Essential Duties and Responsibilities
- Develop execute and uphold enterprise scheduling and staffing policies and coverage standards for assigned programs.
- Author and adjust schedules daily/weekly across multiple sites and teams.
- Make real-time decisions to address callouts census changes and credentialing delays.
- Investigate and resolve timekeeping and scheduling issues document decisions and resolutions.
- Coordinate with Onboarding and Credentialing teams to align clearance timelines with staffing needs.
- Own key metrics (coverage schedule adherence utilization timekeeping) and implement improvements based on results.
- Prepare and present reports to internal leaders partners and government stakeholders as required.
- Lead or contribute to labor optimization projects (e.g. shift redesign float pools cross-training).
- Bachelors degree in Business Healthcare Administration or related field.
- Minimum four (4) years of workforce scheduling/operations experience (healthcare preferred).
- Experience in investigating and resolving significant scheduling/timekeeping issues that affect finance service levels and compliance.
- Skill in planning and carrying out major staffing requirements (surge plans contingency coverage ramps-up/downs) that materially impact operations and partner/clients SLAs.
- Stakeholder management excellence: ability to negotiate operational adjustments with partners/clients and align multiple teams (Operations Onboarding Credentialing).
- Advanced proficiency with scheduling platforms and Excel; strong system orientation and recordkeeping discipline.
- Clear concise communication both written and verbal with the ability to document decisions and present recommendations to leadership.
- Strong organization and time-management; able to prioritize independently in a fast-paced environment.
- Authorized to work in the U.S. indefinitely without sponsorship.
- Ability to obtain public trust.
Compensation & Benefits
PFS offers a benefits package that may include health dental and vision coverage; flexible spending accounts; disability and life insurance; retirement plan; paid time off; and other programs to support employees and their families. Learn more about PFS Benefits.
PFS benefits compensation and bonuses are determined by various factors including but not limited to location the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability and organizational requirements.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race color religion sex parental status national origin age disability genetic information political affiliation military service or other status protected by law.
Accommodations
PFS is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application or interview process please contact us at Reasonable accommodations are available to ensure applicants with disabilities have equal access to the hiring process in accordance with the Americans with Disabilities Act (ADA) and applicable laws.
Workplace Health Safety and Compliance
This position may be subject to clientspecific or governmentmandated vaccination health or safety requirements which may change over time.
Texting Privacy Policy and Information:
- Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
- No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
- Message frequency will vary depending on the application process.
- Msg & data rates may apply.
- Opt out at any time by texting stop.
Required Experience:
Manager
Key Skills
- Revenue Cycle Management
- HIPAA
- Healthcare Management
- PMBOK
- Microsoft Outlook
- Project Leadership
- Data Management
- Project Management
- Affiliate Marketing
- Project Management Software
- Supervising Experience
- Workday
About Company
PFS is a verified Service-Disabled Veteran-Owned Small Business founded in 2014. PFS assists Federal clients in planning and implementing healthcare transformation.
