Athlete Pathway Coordinator Campus Services 106303 Grade 5

Position Details

Campus Services

Location: University of Birmingham Edgbaston Birmingham UK

Full time starting salary is normally in the range 29647 to 31460 with potential progression once in post to 35388

Grade: 5

Part Time (17.5 hours per week)

Fixed Term contract up to October 2026

Closing date: 4th January 2026

This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.

UK travel may be required for this role

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a state-of-the-art sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Background

Campus Services (CS) employs over 1000 staff with a turnover exceeding 65m in the last financial year. CS plays a key role in the quality of the student staff and visitor experience providing services across diverse areas such as the Universitys sporting facilities food and beverage cleaning conferencing hotel operations day nurseries Portering post branded and own-brand retail outlets visitor services and attractions (e.g. Winterbourne House & Gardens) student housing transport waste disposal and recycling. CS is a highly commercial organisation operating within the University context and has an ambitious strategic agenda in terms of growing our service profile across both our Birmingham and Dubai campuses.

Sport & Fitness is responsible for operating the University of Birminghams extensive sport and recreation provision. It caters for the whole sports continuum from elite athlete to beginner; it supports 6500 members 40 performance clubs over 50 sports scholars and offers an extensive participation and intra-league programme. It stages big events for a number of British Universities & Colleges Sport (BUCS) national governing bodies and external groups with spectator numbers reaching 3000 for an individual event and has recently hosted the Commonwealth games for Hockey and Squash competition as well as swimming and athletics training venues. It serves the many different user groups drawn from the University societies medical school groups of friends and departments and the city athletic swimming football rugby hockey and gymnastics clubs as well as many schools local authority groups and the more commercial providers.

Role Summary

The role will operate within the Birmingham Athletic Talent Hub supporting the Head of Athletics (HoA) in key areas of programme delivery for athletes and coaches working within and outside of the University the city and the region.

The position will be crucial in building strong relationships with both the Hub and the University Athletics Club. It will involveensuring that athletes and coaches receive clear communication regular updates and are motivated to engage with the staff UB Performance Sport specialists and each other.

You will need to build and maintain strong relationships with NGB and external partners to support the department.

Main Duties

• Working with the HoA you will support the planning running and development of all YTP sessions within established procedures including the set-up of sessions.
• Working HoA and Local/EA to offer insight into the development of appropriate annual plans for YTP delivery days working around national regional and local planning needs.
• Promoting an enjoyable and inclusive atmosphere ensuring good practice is applied throughout all sessions by always adhering to NGB and UoB policy and procedures.
• Provide motivation and encouragement to all team members and show commitment to the development of athletes and coaches observe and make recommendations for individual and team performance improvements.
• Report on tracking documentation working with the Pathway Engagement Team to keep records up to date reporting on issues where they arise.
• Plan with the Head of Athletics Sports Marketing Team and Club Officers to support social media presence of all Club and Hub promotional materials stories and campaigns.
• Be a positive ambassador for the Talent Hub UoB England Athletics and the Performance Pathway.
• To support the recruitment of talented student-athletes to the Hub environment. This will include assisting at Open Days and other targeted recruitment events held both internally and externally to the University.
• Act as a point of contact to provide accurate and timely information and advice to internal and external stakeholders on Athletics - processes and procedures answering queries promptly providing guidance and resolving queries from initial contact to resolution. This will include recognising when queries need to be referred elsewhere.
• Process all financial tasks relating to the Athletics Budget areas and accounts including setting up new suppliers raising invoices & purchase orders and receipting of goods.
• Make timely and accurate bookings on behalf of the Head of Athletics and programme areas such as facilities transport catering and conferences.
• Monitor (NGB report platform) for up-to-date records of all environment/Hub-based athletes and provide updates on gaps in the programme to HoA.
• It is a requirement of the post holder to be conversant with and work to UoBs Safeguarding Children and Vulnerable Adults Policy and Procedures.
• To actively participate in job chats and personal development reviews; agree objectives and targets and work to achieve these within agreed timescales.
• Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.
• Supports the Universitys sustainability agenda through resource efficient working.
• Any other duties commensurate with the grade.

Required Knowledge Skills Qualifications Experience

• Educated to A Level standard or equivalent level 3 qualification such asa Level 3 NVQ or level 3 national diploma or relevant facilities work experience evidencing the skills and ability to undertake the role.
• Minimum of GCSE grade C or 4 in Mathematics and English at GCSE or equivalent level 2 qualification or relevant work experience evidencing numeracy and literacy.
• UKCC Level 3 coaching award (or equivalent).
• Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment.
• Knowledge of the protected characteristics of the Equality Act 2010 and how to actively ensure in day-to-day activity in own area that those with protected characteristics are treated equally and fairly.
• Knowledge of integrated performance sport support services and their application.
• Experience of managing a small team.
• Experience of successfully leading others preferably in both direct supervision of other paid employees and of volunteers.
• An in-depth understanding of coaching styles and practical delivery in Track and Field Athletics.
• Knowledge of the Higher Education/Further Education environment and the work to manage a dual career as a Performance Athlete within and beyond education.
• Knowledge of Athletics NGB structure at international national and regional levels.
• Knowledge/understanding of equality and diversity related to sporting provision.
• Working knowledge & understanding of the AASE/DiSE qualification.
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines.
• A commitment to the development of your sport at all levels and understanding of the sports development and performance pathway processes.
• IT skills including competence in the use of word processing and spreadsheet software.
• Commitment and enthusiasm to work evenings and weekends as required.
• Effective problem solving and decision-making skills.
• Ability to establish and maintain an environment of winning and success to support athletes and coaches on the Athlete Pathway.
• An empathy with working within a student and student-athlete environment.
• Ability to work effectively under pressure and to tight deadlines.

Dimensions

This role will require the exercise of personal initiative within and beyond the will manage the recruitment of staff health and safety risk assessments and audits and the delivery of training.

Planning and Organising

You will be required to work independently on daily weekly and monthly tasks but also on projects with medium-longer-term horizons without daily supervision.

Problem Solving and decision making

You will be working under the direction of a manager with a significant degree of will deal with more complex queries and be expected to resolve any problems in your area of will also manage the training of others to achieve results.

Internal and External relationships

You will liaise with internal colleagues across the University and stakeholders.

DBS required

The University is committed to safeguarding and we promote safe recruitment practice therefore all associated pre-employment checks will be undertaken before any appointment is confirmed.Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment.

Informal enquiries to Andy Paul email:

View our staff values and behaviours here

Use of AI in applications:We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.