Executive Assistant
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Job Location:
Newtown, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Benefits:
- 401(k)
- Bonus based on performance
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Exact Solar is a growing solar company with a main office located in Bucks County PA. We are seeking a highly capable Executive Assistant to provide direct support to our CEO helping manage day-to-day tasks priorities and communications to ensure smooth and efficient operations. Our main office is in Newtown PA however there is a small office location in Philadelphia that will be utilized for this position to work closely with the CEO.
Position Overview
The Executive Assistant will serve as a trusted partner to the CEO handling administrative organizational and communication-related responsibilities. This role requires exceptional attention to detail discretion and the ability to anticipate needs in a fast-paced environment. The position is part-time initially with the opportunity to become full-time based on performance and company needs.
Key Responsibilities
- Provide day-to-day administrative and organizational support to the CEO
- Manage and organize the CEOs inbox including drafting and mirroring email communications
- Track tasks deadlines and follow-ups to ensure open items are completed in a timely manner
- Create and maintain daily priority lists and action plans
- Manage the CEOs calendar including scheduling meetings calls and appointments
- Coordinate travel arrangements and meeting logistics as needed
- Act as a point of contact between the CEO and internal/external stakeholders
- Maintain confidentiality and exercise discretion when handling sensitive information
- Proactively identify opportunities to improve workflows organization and efficiency
Qualifications & Experience
- Prior experience as an Executive Assistant supporting a C-suite executive or business owner
- Strong organizational and time management skills with the ability to manage multiple priorities
- Proven experience managing inboxes calendars and executive-level communications
- Ability to mirror tone and style in written communications
- High level of attention to detail and follow-through
Skills & Attributes
- Proactive self-starter who requires minimal oversight
- Positive attitude with a strong sense of responsibility and ownership
- Excellent written and verbal communication skills
- Strong problem-solving and adaptability in a dynamic environment
- High level of discretion and professionalism
- Tech-savvy with proficiency in Microsoft Office Google Workspace and similar tools
- Strong interpersonal skills and ability to manage relationships effectively
Why Join Exact Solar
- Work closely with executive leadership and gain high-level business exposure
- Flexible part-time role with growth potential into a full-time position
- Opportunity to make a meaningful impact within a growing organization
- If moved to full time work more benefits become available
Flexible work from home options available.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Exact Solar In business since 2005, Exact Solar is a leading installer of residential and small commercial solar energy systems in Southeastern Pennsylvania and Southern/Central New Jersey and the only company with extensive experience in solar PV (photovoltaic), battery backup system ... View more
