Workplace CoordinatorReceptionist
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Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Cohesity is the leader in AI-powered data security. Over 13600 enterprise customers including over 85 of the Fortune 100 and nearly 70% of the Global 500 rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas enterprise data protection business the companys solutions secure and protect data on-premises in the cloud and at the edge. Backed by NVIDIA IBM HPE Cisco AWS Google Cloud and others Cohesity is headquartered in Santa Clara CA with offices around the globe.
Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design and our culture.
Want to join the leader in AI-powered data security
The Workplace Coordinator plays a key role in creating a safe welcoming and productive environment for employees and visitors. This position supports day-to-day workplace operations vendor management events and front-of-house services ensuring an exceptional experience that reflects our culture and values.
HOW YOULL SPEND YOUR TIME HERE:
- Event & Engagement Support: Plan and execute onsite events and engagement activities including monthly themed Clubhouse events weekly lunches leadership town halls and corporate initiatives.
- Vendor Management: Coordinate with food & beverage janitorial AV and other service providers to ensure service standards and SLAs are met.
- Reception & Visitor Experience: Greet and host visitors with professionalism and discretion; manage reception operations including visitor registration badging and lobby readiness.
- Logistics & Meeting Support: Organise catering AV and room set-up for customer visits and company meetings.
- Workplace Requests: Address assign and resolve workplace service requests promptly.
- Inventory & Supplies: Maintain office supply inventory and ensure timely restocking.
- Preventive Maintenance: Organise vendor-supported maintenance plans to ensure work is completed on time and within budget.
- Financial Support: Partner with Workplace Management to manage budgets track expenses and handle PO creation invoice processing and accruals.
- Space Planning & Moves: Support MAC (Moves Adds Changes) office reconfigurations and furniture installations.
- Continuous Improvement: Assist with improvement projects renovations and initiatives that enhance workplace culture and operational excellence.
WED LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING:
- Experience: 5 years in workplace operations facilities coordination front-of-house executive assistant or hospitality roles; experience in tech or high-profile corporate HQ preferred.
- Customer Service: Exceptional interpersonal and communication skills with executive presence and professionalism.
- Technical Skills: Proficiency with Microsoft Office and workplace systems (visitor management room booking); experience with AI tools to streamline workflows and enhance productivity.
- Organisation & Problem Solving: Strong organisational skills ability to multitask and proactive approach to resolving issues.
- Professionalism & Discretion: Ability to handle confidential information and maintain a professional demeanour at all times.
- Adaptability: Calm and resourceful in fast-changing or high-pressure environments.
- Physical Requirements: Ability to lift 510 lbs and move supplies for events.
- Values Alignment: Demonstrates our RADIO values (Respect Authenticity Deliver Innovation Customer Obsession).
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Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us atCOHESITY or for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location.
Required Experience:
IC
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
Cohesity gives you both data security and data management. Defend against ransomware with immutable backup, AI-based early threat detection, and rapid data recovery.
