Accounting Supervisor (AR) Sales Tax Expert

About Us:

Over the course of our 30-year history ABC Stone has had the honor of forging relationships with the worlds premier architects designers and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same which is why our service is tailored to the exact needs of our clients.

At this exciting time in our company ABC stone has an opportunity for an experienced Samples Manager to join our growing team.

Job Summary:

The A/R Supervisor Sales Tax Expert will have advanced experience specifically focusing on the maintenance and verification of sales tax exemption and resale certificates. This individual will be detailed oriented organized and possess strong administrative and communication skills to ensure tax compliance and facilitate smooth sales transactions.

Additionally this individual will have the responsibility for the accounts receivable process ensuring accurate and timely invoicing collections and reconciliation. The A/R Supervisor Sales Tax Expert will have strong leadership skills a keen attention to detail and a solid understanding of accounting principles.

Supervisory Responsibilities:

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Duties/Responsibilities:

Sales Tax Expert Key Responsibilities

• Lead Sales Tax Compliance
  • Serve as the primary owner of all sales tax compliance initiatives ensuring accuracy and adherence across jurisdictions working directly with the CFO.
• Collaboration with Finance Partners
  • Work closely with the Controller and external accounting firms to manage state-specific filings and returns.
  • Identify once sales tax nexus is reached (via physical and/or economic sales tax nexus) in new states and act as the point person for the VDAs Voluntary Disclosure Agreements with each state.
• Drive System Implementation
  • Actively participate in the Avalara rollout enhancing automation and precision in multi-state sales tax reporting and compliance.
  • Work with IT on integrating Avalara with our ERP system to the fullest extent possible.
• Provide Financial Operations Support
  • Serve as a reliable backup for Accounts Receivable functions including collections cash posting credit card processing and aged receivables reporting and analysis.
• Advise Sales Teams
  • Act as the go-to resource for internal sales staff offering guidance on jurisdictional tax rates and exemption considerations.
• Manage Tax Exemptions
  • Oversee exemption documentation across states (with a current focus on the Northeast) ensuring records are properly maintained and accurately reflected in customer sales reports.
• Bridge Sales and Logistics
  • Support as a liaison between sales and shipping aligning upcoming shipments with the financial status of sales orders to safeguard compliance and operational efficiency.
  • Work with Controller and Sales on establishment or revision of payment terms for ABC customers and review customer credit worthiness regularly.

Other A/R Responsibilities

• Review and monitor customer accounts to ensure accurate and timely invoicing
• Oversee the accounts receivable process from invoicing to collections ensuring accuracy and timeliness
• Coordinate and perform the collections process including contact with customers to resolve outstanding payments
• Reconcile customer accounts resolve billing discrepancies or errors demonstrating strong problem-solving skills
• Develop and implement effective policies and procedures to improve the efficiency and effectiveness of the accounts receivable process
• Collaborate with cross-functional teams to resolve customer issues and disputes
• Collaborate with cross-functional teams to streamline and improve AR processes and procedures
• Prepare regular reports on accounts receivable performance and aging analysis
• Monitor aging reports and follow up on outstanding customer balances
• Participate in OTC process and systems projects
• Stay updated on industry trends regulations and best practices in accounts receivable management
• Train and onboard new team members ensuring they have the necessary knowledge and tools to succeed
• Processes and enters customer payments in Stone Profits (ERP) - Posts cash
• Prepare Bank deposits (scans checks for deposit)
• Processes credit card payments
• Overtime as needed due to needs of the business may at times be mandatory
• Performs other related duties as assigned.

Required Skills/Abilities:

• ERP system experience
• Must be a Team Player with a positive attitude.
• Ability to work independently and as part of a team.
• Must have a strong work ethic and a desire to contribute to a growing company.
• Must be reliable proactive and able to maintain a high level of professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills attention to detail and accuracy.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to bring new ideas into ABC Worldwide Stone.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving skills
• Critical thinking skills and ability to resolve issues.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Accounting software & Microsoft Office Suite or related software.
• CRM Experience (SalesForce a plus)
• Experience with Avalara sales tax management or similar software required

Education and Experience:

• Bachelors degree in accounting Finance or related field or equivalent experience
• At least three years related experience required.
• 1 Year Supervisory experience preferred
• Strong knowledge of Accounting principles and practices
• Experience with database management and electronic filling systems (Avalara a plus)

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Please Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully the employee(s) will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge skills or abilities. This document does not create an employment contract implied or otherwise other than an at will relationship.

The company is an equal opportunity employer drug-free workplace and complies with ADA regulations as applicable.