Facilities Coordinator
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Job Location:
Cedar Rapids, IA - USA
Yearly Salary:
$ 57449 - 77584
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
About
The City is looking for a proactive and service-oriented Facilities Coordinator to help ensure City buildings and workspaces are safe welcoming and fully functional. This position plays a key role in supporting daily facilities operations by coordinating maintenance activities partnering with internal departments and working closely with vendors and service providers. If you value purpose-driven work that benefits the community then we encourage you to apply!
About our Organization
At the City we are committed to employing individuals who reflect our communitys diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa Cedar Rapids is our vibrant and diverse community known for its rich history culture and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks recreational opportunities and family-friendly events year round. You can also explore our thriving downtown district filled with shops restaurants and entertainment options or take a stroll along the Cedar River which runs through the heart of the city.Cedar Rapids - Why you should live here!
About the Position
Coordinates and supports a variety of projects and provides operational support functions for the Facilities Maintenance Services Division as assigned.
The City of Cedar Rapids does not offer sponsorship for employment authorization.Position Functions
Job Duties and Responsibilities
- Performs operational and program support functions aligned with departmental goals.
- Assists management staff with preparing contract documents processing contract amendments / purchase orders / payment applications tracks documents through the approval process.
- Prepares accurate and complete Council resolutions and other official documents.
- Recommends and implements departmental electronic file structures document storage practices and work order tracking / reporting programs.
- Tracks and updates project status including monitoring budget and change orders for multiple projects using project management software.
- Creates reporting templates as requested by management.
- Prepares specifications for the purchase of goods and services.
- Recommends and implements departmental electronic file structures document storage practices for ADA audit tracking / reporting programs.
- Assists with the utilization and implementation of new technology and software.
- Assists with creating implementing and tracking lease paperwork for related properties.
- Performs related work as required
Qualifications
Required Education and Experience
- Bachelors degree from an accredited college or university in Business Administration Public Administration or a related field and
- Three to five years of experience in administrative or project support and customer service or
- An equivalent combination of education and/or experience
- Excellent written verbal and interpersonal communication skills
- Proficiency with Microsoft Office
- Ability to work collaboratively with a diverse population
- Valid U.S. Drivers License
- Ability to pass NCIC background check
- Project management experience including working with teams managing resources and delivering results on schedule
Work Schedule - Monday - Friday 8:00am to 5:00pm
Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race color religion sex (including pregnancy sexual orientation or gender identity) national origin age (40 or older) disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar support of the Americans with Disabilities Act reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation contact the Citys Human Resources department by phone at or by email at
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
