Department Assistant Engineering & Technology

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The Engineering & Technology Department within the Robert F. Cervenka School of Engineering College of Science Technology Engineering Mathematics and Management invites qualified candidates to apply for our Department Assistant position.

QUALIFICATIONS

Minimum / Required

• Excellent verbal and written communication skills.

• Excellent judgment including sensitivity to personal and confidential information.

• Excellent interpersonal and customer service skills

• Experience working with Microsoft Office Suite specifically Word Excel and Outlook.

• Basic computer skills and functional knowledge of computer hardware/accessories and the internet.

• Can delegate and prioritize work.

• Attention to detail proofreading and editing skills.

• Good work habits such as attendance punctuality accountability thoroughness and resourcefulness.

• Work independently and as part of a team environment and on collaborative efforts.

Highly Desired/Preferred

• Experience in an administrative and/or financial management position.

• Experience in higher education.

• Demonstrated commitment in establishing a positive work environment that embraces inclusion.

RESPONSIBILITIES

The primary responsibilities of this position include but are not limited to: provide administrative assistance to the department chair department members and students; serve as the departments financial manager; purchase supplies and equipment; act as office manager/lead worker; manage departmental offices and processes; assist in curriculum management and entry; assist with recruitments and hiring paperwork; assist with instructor evaluations by students; general computer/technical support for office functions; and other related duties.

OfficialUW Title:Department Assistant AD085

DEPARTMENT INFORMATION

The R.F. Cervenka School of Engineering is comprised of the Engineering and Technology (E&T) Department which is one of eight departments in the College of Science Technology Engineering Mathematics and Management (CSTEMM). The department has approximately 40 full-time faculty and staff. The department provides courses for its well-established and accredited undergraduate programs in Computer & Electrical Engineering Manufacturing Engineering (B.S. and M.S.) Mechanical Engineering Plastics Engineering Engineering Technology and Packaging plus other programs throughout the University.

UW-Stouts Engineering and Technology Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

APPLICATION INSTRUCTIONS

Complete applications received by end of day December 29 2025 are ensured full consideration. Applications submitted after December 29 2025 may be reviewed at the discretion of the search committee or until position is filled.

To apply click on the APPLY button or go to: application materials:

• Cover letter (* See below)

• Curriculum vitae or resume

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.

For questions regarding this position or recruitment please contact:

Search Chair: Anne Schmitz

Email:

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials please contact:

Search Chair: Anne Schmitz

Email:

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience. A six-month probationary period is required

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this please contact our Human Resources office Phone: 715.232.2149.

Key Job Responsibilities:

• Identifies troubleshoots and resolves problems regarding technical systems and programs related to department operations

• Monitors the department unit or program budget and expenses and may assist in the development of program budget and projections

• May provide operational guidance and training on day-to-day activities of student workers and program staff

• Serves as a primary point of contact for the department

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Coordinates projects and program components including scheduling and logistics unit workflow and identifies areas for process improvements

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()

Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.