Professional Front Desk Administrator (oil & gas)

Lagos - Nigeria

Monthly Salary: Not Disclosed

Experience Required: 5years

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Vacancy: Professional Front Desk Administrator (oil & gas)

Location: Ikoyi Lagos

Job Summary

The Front Desk Executive will serve as the first point of contact for all visitors clients and callers creating a positive and professional impression of the company. This role requires a courteous organised and proactive individual who can manage a busy reception area while adhering to security and administrative protocols. The ideal candidate will demonstrate strong communication skills attention to detail and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities

Attend to visitors diplomatically and ensure that the reception area does not become crowded with staff or visitors.
Maintain and adhere to the security health and safety protocols of the building before confirming and granting guests access to the office premises.
Serve as the face of the company offering friendly and professional service to those entering the building or calling the office.
Receive visitors in a courteous and pleasant manner.
Provide basic and accurate information in person over the phone and via email.
Direct visitors to the appropriate floors or waiting areas.
Ensure the reception area is kept clean tidy and free of clutter.
Answer screen and direct telephone calls politely and professionally.
Receive sort and record incoming mail and deliveries and forward them to the appropriate offices.
Record and send outgoing correspondence as directed.
Receive register stamp and forward all correspondence to the appropriate officers.
Manage the building log documenting all individuals who enter and exit the premises.
Order and monitor the usage of reception office supplies.
Ensure the entrance door remains closed and is opened only when necessary.
Make and receive official phone calls and record weekly account balances on phone lines.
Prepare and maintain an up-to-date company telephone directory.
Monitor the supply of newspapers and magazines ensuring vendor compliance with control measures.
Control the use of office phones and report excessive use by staff to the Group Head of Human Resources and Administration.
Prepare drafts of letters and documents as needed and directed.
Perform general administrative and clerical duties.
Carry out all other duties that may be assigned from time to time.

Skill & Competency Requirements

Excellent Communication Skills: Clear confident and professional verbal and written communication.
Customer Service Orientation: Ability to create a welcoming environment and handle inquiries with patience and courtesy.
Strong Organisational Skills: Ability to manage multiple tasks prioritise effectively and maintain a tidy work area.
Attention to Detail: Accurate logging documentation and information handling.
Professional Appearance and Demeanour: Presentable polite and composed at all times.
Time Management: Ability to work efficiently and meet deadlines in a fast- paced environment.
Proficiency in Office Software: Good working knowledge of Microsoft Office (Word Excel Outlook).
Telephone Etiquette: Skilled in managing calls professionally and tactfully.
Basic Administrative Skills: Filing record-keeping drafting documents and managing mail.
Problem-Solving Ability: Able to handle unexpected situations and provide quick practical solutions.
Discretion & Confidentiality: Ability to handle sensitive information appropriately.
Security Awareness: Understanding of access control and safety procedures.
At least 5 years of experience in oil & gas tech or other related sector.

Method of Application

Interested and qualified candidates should send CVs and a 1 minute video telling us why you are the most suitable candidate for the job to using FDER-25 as subject of the mail or share via whatsapp on .

Vacancy: Professional Front Desk Administrator (oil & gas)Location: Ikoyi LagosJob SummaryThe Front Desk Executive will serve as the first point of contact for all visitors clients and callers creating a positive and professional impression of the company. This role requires a courteous organised an...

Vacancy: Professional Front Desk Administrator (oil & gas)

Location: Ikoyi Lagos

Job Summary

Key Responsibilities

Attend to visitors diplomatically and ensure that the reception area does not become crowded with staff or visitors.
Maintain and adhere to the security health and safety protocols of the building before confirming and granting guests access to the office premises.
Serve as the face of the company offering friendly and professional service to those entering the building or calling the office.
Receive visitors in a courteous and pleasant manner.
Provide basic and accurate information in person over the phone and via email.
Direct visitors to the appropriate floors or waiting areas.
Ensure the reception area is kept clean tidy and free of clutter.
Answer screen and direct telephone calls politely and professionally.
Receive sort and record incoming mail and deliveries and forward them to the appropriate offices.
Record and send outgoing correspondence as directed.
Receive register stamp and forward all correspondence to the appropriate officers.
Manage the building log documenting all individuals who enter and exit the premises.
Order and monitor the usage of reception office supplies.
Ensure the entrance door remains closed and is opened only when necessary.
Make and receive official phone calls and record weekly account balances on phone lines.
Prepare and maintain an up-to-date company telephone directory.
Monitor the supply of newspapers and magazines ensuring vendor compliance with control measures.
Control the use of office phones and report excessive use by staff to the Group Head of Human Resources and Administration.
Prepare drafts of letters and documents as needed and directed.
Perform general administrative and clerical duties.
Carry out all other duties that may be assigned from time to time.

Skill & Competency Requirements

Excellent Communication Skills: Clear confident and professional verbal and written communication.
Customer Service Orientation: Ability to create a welcoming environment and handle inquiries with patience and courtesy.
Strong Organisational Skills: Ability to manage multiple tasks prioritise effectively and maintain a tidy work area.
Attention to Detail: Accurate logging documentation and information handling.
Professional Appearance and Demeanour: Presentable polite and composed at all times.
Time Management: Ability to work efficiently and meet deadlines in a fast- paced environment.
Proficiency in Office Software: Good working knowledge of Microsoft Office (Word Excel Outlook).
Telephone Etiquette: Skilled in managing calls professionally and tactfully.
Basic Administrative Skills: Filing record-keeping drafting documents and managing mail.
Problem-Solving Ability: Able to handle unexpected situations and provide quick practical solutions.
Discretion & Confidentiality: Ability to handle sensitive information appropriately.
Security Awareness: Understanding of access control and safety procedures.
At least 5 years of experience in oil & gas tech or other related sector.