Early Education Centre Administration Assistant

Ipswich Girls Grammar School including Ipswich Junior Grammar School offers high quality non-denominational education to students from Kindy to Year 12 (co-education from Kindy to Year 6 girls only Years 7-12). Established in 1892 the School is one of eight original Grammar Schools in Queensland. The School aims to educate students to become confident well-educated young women girls and boys and we pride ourselves on providing a personalised holistic education with a focus on academic excellence.

A short 30-minute drive from Brisbane the Schools heritage-listed campus is conveniently located in the middle of Ipswich. We offer the opportunities of a large city with the quiet feel of a smaller town.

We are currently looking for an exceptional Administration Assistant to support our Early Education Centre. Reporting to the EEC Director you willprovide high-quality administrative support to ensure the smooth operation of the Early Education Centre and be responsible for managing front desk activities assisting families and staff and maintaining accurate records in a professional and welcoming manner. Commencing January 2026 this is a permanent part-time role working 30 hours per week. Duties include:

• Answering incoming calls welcoming families and visitors and responding to inquiries from parents staff and the public.
• Perform general office tasks including photocopying filing emailing and record keeping.
• Assist with enrolment and interview processes including maintaining accurate student records and compliance documentation.
• Support the coordination of the EEC calendar for staff and community events meetings and functions (e.g. invitations RSVPs catering).
• Manage attendance records including monitoring absences and contacting families as required.
• Process incoming and outgoing mail and deliveries.
• Provide additional support to the EEC Director and leadership team as required.

• Demonstrated previous experience (ideally 2 years) in a similar role ideally within an education environment.
• Good time management skills and the ability to manage competing priorities in a dynamic environment.
• Problem solving skills and the ability to manage and find solutions for unexpected situations as well as anticipate problems that may arise in future.
• Sound level of computer skills including the ability to operate spreadsheets and word processing programs (Microsoft Office Suite TEAMS) at a highly proficient level.
• Effective written and oral communication skills including the proper use of English punctuation grammar and corporate styling.
• Strong interpersonal communication and team participation skills.
• Demonstrated ability to stay on task with high levels of attention to detail.
• Be the holder of or can obtain a Working with Children Suitability Card (Blue Card).

Culture fit and attitude are also highly important to us so a passion for the work you do and the ability to understand and work within our vision mission and values is paramount to your success in this role.

If this sounds like you and you are interested in joining a highly respected school community click the APPLY NOW button via SEEK and provide a copy of your CV two referees and a cover letter addressed to the EEC Directoroutlining your experience as it relates to this role. Please address the selection criteria (over no more than two pages) contained within the Position Description which can be found on the Schools website Careers Ipswich Girls Grammar School ().

Applications that do not address the selection criteria may not progress to the next stage of the recruitment process.

The successful candidate will benefit from our above award conditions access to Salary Sacrificing benefits including additional superannuation opportunities amazing professional development opportunities and EEC staff days wellness initiatives (e.g. onsite fitness centre) onsite parking and a supportive and engaging work environment.

We thank you for taking the time to send us your application for this role. We assess every application and will contact you directly if you are successful in moving to the next stage. Please note that applications should be sent to us by close of school Monday 15 December 2025.