Document Specialist International Advisor
Share
Job Location:
Lawrence, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
11 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
The percentages listed below might change during critical times. Emphasis is on serving newly admitted international students as a priority; however as demand fluctuates duties may shift to serving all international students and scholars. The responsibilities of the advisor include but are not limited to:
40% Immigration Document Production & Processing
Other duties as assigned to support the mission of International Support Services.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
M-F 8-5
Contact Information to Applicants
Regina Sherrill
Position Overview
The Document Specialist / International Advisor is a key member of the International Support Services (ISS) staff serving as a Designated School Official (DSO) for the federal F-1 student program and as an Alternate Responsible Officer (ARO) for the federal J-1 exchange visitor program. This position reports directly to the Assistant Director for Advising and Compliance. This position is primarily responsible for initial immigration document production and immigration-related advising for newly admitted international students and scholars. This position may also provide some immigration-related counseling and advising support to all international students and scholars. This person will be a Designated School Official (DSO) with the Department of Homeland Security and an Alternate Responsible Officer (ARO) with the Department of State. The U.S. government requires DSOs and AROs to have U.S. permanent residence or U.S. citizenship.
If you are looking for a rewarding and dynamic career look no farther than the University of addition to a competitive salary KU offers great benefits to employees with up to 176 hours of paid vacation per year 96 hours of sick leave earned per year 9 paid holidays plus one discretionary day a great retirement program medical and dental insurance life and disability insurance other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
Application review begins Tuesday January 6 2026 and will continue until a qualified pool of candidates has been identified.
Position Requirements
U.S. Citizen or U.S. Permanent Resident to comply with Federal regulation requirements to be a DSO and ARO (to issue and sign immigration documents).
The percentages listed below might change during critical times. Emphasis is on serving newly admitted international students as a priority; however as demand fluctuates duties may shift to serving all international students and scholars. The responsibilities of the advisor include but are not limited to:
40% Immigration Document Production & Processing
- Processes immigration documents such as I-20s DS2019s SSN requests etc. for newly admitted and sometimes other international students. This includes but is not limited to document creation for sponsored students Jayhawk Semester participants short-programs scholars study abroad exchange visitors and degree-seeking students.
- Reviews and when appropriate verifies proof of finances required for immigration document preparation.
- Analyzes materials and data for compliance with regulations for immigration document production.
- Applies knowledge of complex regulations and systems governing immigration document production.
- Maintains and helps modify e-forms and checklists within the offices international student record management system (currently sunapsis) for immigration document production.
- Helps process awarding of ISS managed scholarships and tuition waivers.
- Counsels advises and consults with newly admitted and continuing international students on matters related to F-1 J-1 and occasionally other non-immigrant status regulations. Most communication with newly admitted students is done electronically through email and online systems.
- Reports data accurately and timely through the Department of Homeland Securitys database SEVIS and in an international student record management system (currently sunapsis).
- Interprets non-immigrant status regulations policies and practices.
- Assists with ISS check-ins for newly admitted students including short-program attendees.
- Interacts with various government agencies most commonly the Department of Homeland Security and Department of State.
- Develops implements and presents workshops and online webinars about the process to request an initial immigration document for both incoming students scholars and the university community. As needed may assist with webinars for current students and scholars as well.
- Develops handouts and other training materials on how to request an immigration document or other immigration-related processes
- Explains interpretation of non-immigrant status regulations policies and practices for students faculty and staff of the university community.
Other duties as assigned to support the mission of International Support Services.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
M-F 8-5
Contact Information to Applicants
Regina Sherrill
- Bachelors degree plus one (1) year of relevant experience.
- Attention to detail as evidenced by application materials.
- Excellent written communication skills as evidenced by application materials.
- One (1) year of experience with Microsoft Office Suite to include Outlook Word Powerpoint and Excel.
- One (1) year of experience working with datamanagement systems.
- U.S. Citizenship or U.S. Permanent Residence to comply with federal regulations to be a Designated School Official and Alternate Responsible Officer.
- Masters degree
- Degree emphasis in International Education Educational Administration counseling English as a Second Language foreign languages and cultures or other related fields.
- Experience working in International Education
- Three (3) years of experience working with data management systems
- Experience living studying or working abroad.
- Experience advising or counseling students.
- Experience working with datamanagement systems in university settings (especially PeopleSoft SEVIS sunapsis or SLATE).
- Experience interacting with non-native speakers of English.
Position Overview
The Document Specialist / International Advisor is a key member of the International Support Services (ISS) staff serving as a Designated School Official (DSO) for the federal F-1 student program and as an Alternate Responsible Officer (ARO) for the federal J-1 exchange visitor program. This position reports directly to the Assistant Director for Advising and Compliance. This position is primarily responsible for initial immigration document production and immigration-related advising for newly admitted international students and scholars. This position may also provide some immigration-related counseling and advising support to all international students and scholars. This person will be a Designated School Official (DSO) with the Department of Homeland Security and an Alternate Responsible Officer (ARO) with the Department of State. The U.S. government requires DSOs and AROs to have U.S. permanent residence or U.S. citizenship.
If you are looking for a rewarding and dynamic career look no farther than the University of addition to a competitive salary KU offers great benefits to employees with up to 176 hours of paid vacation per year 96 hours of sick leave earned per year 9 paid holidays plus one discretionary day a great retirement program medical and dental insurance life and disability insurance other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
- Cover letter addressing how you meet the required and preferred qualifications.
- Resume or curriculum vitae.
- Contact information for three professional references (including at least one previous or current supervisor).
Application review begins Tuesday January 6 2026 and will continue until a qualified pool of candidates has been identified.
Position Requirements
U.S. Citizen or U.S. Permanent Resident to comply with Federal regulation requirements to be a DSO and ARO (to issue and sign immigration documents).
Required Experience:
Intern
Key Skills
- DRG
- Acute Care
- Adobe Acrobat
- ICD-10
- Records Management
- Technical Writing
- Clinical Documentation Improvement
- Documentation Review
- Sharepoint
- cGMP
- Document Management Systems
- Document Management
About Company
Thank you for your interest in employment with the University of Kansas. If you need assistance with the application process please contact Human Resources at [email protected] or 785-864-4946.
