Operations Officer- Procurement & Administration

Purpose of the job

The Operations Officer will work under the supervision of the Country HR & Operations Manager together with projects and administrative staffs ensure efficient and timely timely procurement of goods works consultancy and non-consultancy services including contracting with partners. Manages and organises integrated process delivery optimising the use of guidelines and procedures within projects. This related to one or more of the operation support services: procurement administration logistics inventory management Vehicle Management. Anticipates on delivery challenges to ensure service continuity.

Key Responsibilities

Procurement Management

• Ensure timely transparent and compliant procurement of goods works consultancy and non-consultancy services in line with organizational policies donor requirements and procurement guidelines.
• Prepare and manage procurement plans in coordination with project teams and monitor implementation against timelines and budgets.
• Conduct market assessments prepare solicitation documents (RFQs RFPs) manage bid processes and support evaluation committees.
• Prepare comparative statements evaluation reports and procurement recommendations for approval.
• Draft review and manage contracts purchase orders and service agreements ensuring proper documentation and approvals.
• Maintain accurate procurement records and filing systems through SAP by Design and ensure hard copies for audit and reporting purposes.
• Liaise with suppliers vendors consultants and partners to ensure quality cost-effectiveness and timely delivery of goods and services.

Administration and Office Management

• Support day-to-day administrative operations to ensure smooth functioning of the country office and project offices.
• Coordinate office facilities management including utilities repairs and maintenance office supplies and service contracts.
• Support travel arrangements accommodation and logistics for staff consultants and visitors in compliance with organizational procedures.
• Ensure proper documentation filing and record management for administrative and operational activities.

Logistics and Inventory Management

• Manage logistics arrangements for projects including transportation storage and distribution of goods and equipment.
• Maintain updated inventory records for assets equipment and consumables; conduct regular physical verification and reconciliation.
• Ensure proper tagging custody transfer and disposal of assets in line with organizational asset management policies.
• Prepare inventory and asset reports for management and audits.

Vehicle and Transport Management

• Support vehicle management including scheduling fuel monitoring and reconciliation report maintenance insurance registration and logbook management.
• Ensure compliance with vehicle use policies safety standards and cost-control measures.
• Supervise and coordinate with drivers and service providers to ensure efficient and safe transport services.

Compliance Risk Management and Controls

• Ensure all procurement and administrative activities comply with internal policies donor regulations and local laws.
• Identify operational risks and bottlenecks and propose mitigation measures to ensure service continuity.
• Support internal and external audits by providing required documentation and responding to audit queries.
• Promote segregation of duties transparency and accountability in all operational processes.

Coordination and Support to Projects

• Work closely with project teams to understand operational needs and provide timely procurement and administrative support.
• Support project staff on procurement planning processes and documentation requirements.
• Support partner contracting processes and ensure proper compliance monitoring.

Reporting and Documentation

• Prepare regular operational procurement and inventory reports for management review.
• Maintain up-to-date trackers for procurement contracts assets and vehicles.
• Ensure proper archiving of procurement and administrative documents in line with retention policies.

Capacity Building and Continuous Improvement

• Support orientation and guidance for staff on procurement and administrative procedures.
• Contribute to improving operational systems tools and processes to enhance efficiency and effectiveness.
• Stay updated on organizational policies donor requirements and best practices in operations and procurement.

The above list of job responsibilities is not exclusive or exhaustive and the position will be required to undertake any assigned responsibilities assigned by his/her Supervisor as may reasonably be expected within the scope of the position.

Qualifications :

• Bachelors degree in accounting and management or a related field with a minimum of five (5) years of relevant professional experience.
• Demonstrated conceptual and analytical thinking skills with several years of hands-on experience in procurement contracting and administration.
• Proven knowledge and understanding of donor regulations compliance requirements and management of donor-funded projects.
• Strong attention to detail and accuracy with a solution-oriented approach and effective negotiation skills.
• Ability to establish and maintain effective working relationships in a multicultural and multi-stakeholder environment.
• Proficiency in Microsoft Office with advanced skills in Excel including the use of complex or compound spreadsheets; familiarity with accounting or ERP systems is essential.
• Experience with SAP / SAP ByDesign is a strong advantage.
• Excellent command of the English language both written and spoken.

Additional Information :

Duty stations                   : Rajshahi with frequent travel to project cities

Expected Joining Date   :  As soon as possible.

Working Hours                : Minimum of 48 hours per week

Salary & Benefits            : The total gross salary package (basic salary House Rent Allowance Transportation Allowance Medical Allowance) will range between BDT 78800 and BDT 85000 per month depending on the selected candidates work experience and competencies. 

In addition 

• Communication Allowance
• Festival Allowance
• Hospitalization insurance Coverage for employee and family member (spouse and children)
• Group life and critical insurance coverage for employee.

How to apply:

Female candidates are highly encouraged to apply for this position. If you believe that your credentials meet the outlined profile we invite you to apply by submitting a brief letter of motivation (1 page) and your CV (not more than 3 pages). Your CV should highlight your prior work achievements; it should not be a list of your current or prior job responsibilities.

Please apply through SmartRecruiters link below by 31 December 2025.

Only short-listed candidates will be notified. Shortlisted profiles of candidates will be retained for potential future recruitment needs (either other project area or in Dhaka)

Reference and vetting check                    
We will require that you provide us with the full details of three people willing to act as a reference.We will not contact these references without your explicit permission. 

As SNV participates in the Inter-Agency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme. 

We do not appreciate third-party mediation based on this advertisement. Only short-listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider.

Remote Work :

No

Employment Type :

Full-time