Talent & Operations Coordinator

Location: Manila Philippines Remote

Department: Talent Acquisition / Operations
Reports To: HR Manager / Director of Operations

Job Overview

The Talent & Operations Coordinator (Part-Time) is a dual-function role responsible for supporting both talent acquisition and core business operations. This position plays a key role in sourcing and coordinating top talent while also managing essential operational tasks such as bookkeeping support payroll tracking and client invoicing.

This role is ideal for a highly organized detail-oriented professional who thrives in a fast-paced remote environment and is comfortable working across recruiting systems and operational tools.

Key Responsibilities

Talent Acquisition & Recruiting

• Source attract and manage candidates across multiple industries using the companys CRM system.

• Build and maintain candidate pipelines utilizing CRM search tagging and tracking features.

• Screen candidates conduct initial interviews and coordinate next steps with hiring managers.

• Manage candidate communication and engagement throughout the recruitment lifecycle.

• Assist with offer coordination and placement tracking.

• Create and post job descriptions using CRM integrations with job boards and social platforms.

• Maintain accurate and up-to-date candidate records and recruitment stages in the CRM.

• Generate recruitment reports and insights using CRM analytics.

Operations Bookkeeping & Payroll Support

• Track employee and contractor hours for payroll processing.

• Maintain payroll records and ensure accuracy of compensation commissions and bonuses.

• Assist with basic bookkeeping tasks including expense tracking and record organization.

• Prepare and send client invoices based on services rendered and contract terms.

• Track invoice status payments and outstanding balances.

• Maintain organized financial and operational records within company systems.

• Support internal reporting related to payroll billing and operational performance.

Collaboration & Support

• Work closely with leadership HR and operations teams to ensure alignment on hiring needs and operational processes.

• Communicate clearly across teams to ensure timelines expectations and deliverables are met.

• Identify opportunities to improve efficiency across recruiting and operational workflows.

Qualifications

Required

• Minimum 1 year of experience in recruiting talent acquisition operations or administrative support.

• Experience using CRM systems (e.g. Salesforce Bullhorn HubSpot or similar).

• Strong organizational and time-management skills with high attention to detail.

• Excellent written and verbal communication skills.

• Comfortable handling sensitive candidate and financial information with discretion.

• Ability to manage multiple priorities in a remote part-time environment.

Preferred

• Experience with payroll tracking invoicing or bookkeeping support.

• Familiarity with accounting or invoicing tools (e.g. QuickBooks Stripe Wave or similar).

• Experience recruiting for multiple roles or industries.

• Degree in Human Resources Business Administration Accounting or related field.

Compensation & Schedule

• Employment Type: Part-Time (Remote)

• Base Pay: Competitive hourly or part-time salary based on experience

• Incentives: Performance-based commissions or bonuses tied to successful placements and operational accuracy

• Schedule: Flexible with consistent weekly availability required