Executive Assistant Based in Santa Clarita CA
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
*** This position is oriented to people based in Santa Clarita***
We are seeking a highly organized proactive and resourceful Executive Assistant with a proven ability to learn quickly adapt seamlessly and thrive in fast-changing environments. This role provides comprehensive administrative and operational support to our CEO and requires exceptional communication skills attention to detail discretion and the capacity to manage shifting priorities with agility.
Key Responsibilities:
Manage and maintain complex executive calendars ensuring seamless scheduling of meetings appointments and travel in a dynamic and fast-moving environment.
Prepare refine and organize documents reports and presentations for executive meetings.
Serve as the primary liaison between executives and internal/external stakeholders adapting communication styles as needed.
Handle confidential information with the highest level of professionalism and integrity.
Coordinate domestic and international travel arrangements itineraries and expense reports.
Support strategic initiatives by tracking action items deadlines and follow-ups quickly adjusting priorities based on evolving needs.
Assist with the preparation and distribution of communications announcements and meeting notes.
Manage special projects research and ad-hoc tasks demonstrating fast learning and resourceful problem-solving.
Anticipate executive needs and proactively identify solutions in a fluid fast-paced environment.
Requirements
Bachelors degree in Business Administration Communications or related field (preferred).
3 years of experience as an Executive Assistant Administrative Assistant or similar role supporting senior leadership.
Exceptional organizational and time-management skills with the ability to prioritize and pivot quickly.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (Teams Slack Zoom etc.).
Demonstrated ability to adapt rapidly work independently absorb new information quickly and handle competing priorities under pressure.
Preferred Skills
Experience in a fast-paced corporate or startup environment.
Strong problem-solving critical-thinking and quick-learning capabilities.
Required Skills:
Bachelors degree in Business Administration Communications or related field (preferred). 3 years of experience as an Executive Assistant Administrative Assistant or similar role supporting senior leadership. Exceptional organizational and time-management skills with the ability to prioritize and pivot quickly. Strong written and verbal communication skills. High level of discretion and confidentiality. Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (Teams Slack Zoom etc.). Demonstrated ability to adapt rapidly work independently absorb new information quickly and handle competing priorities under pressure.
Company Industry
IT Services and IT Consulting
Key Skills
- Anti Money Laundering
- Access Control
- Content Development
- Flex
- AC Maintenance
- Application Programming
