Sales Coordinator

Miami Beach, FL - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

JOB OVERVIEW:

Under the general guidance of the Director of Sales the Sales Coordinator is responsible for
providing administrative and sales support to the Sales team to ensure the smooth operation of
the department and the successful execution of group and event bookings. The Sales Coordinator
assists in coordinating client communications preparing proposals and contracts managing sales
systems and supporting follow-up efforts to maximize revenue opportunities. This role plays a
key part in maintaining strong client relationships ensuring timely responses and helping the
sales team meet and exceed business goals.

YOUR KEY RESPONSIBILITIES:

Provide administrative support to the Sales team assisting with lead follow-up proposal generation contracts and event coordination.
Coordinate communication between clients and internal departments to ensure smooth planning and execution of events and group bookings.
Maintain and update client records event calendars and booking details in the sales system (e.g. Delphi Opera or SCMC).
Assist in preparing sales kits marketing collateral proposals menus and client correspondence (emails letters packets).
Support the team in organizing site inspections familiarization trips and client meetings.
Track incoming leads and inquiries; ensure timely responses and proper documentation of client communications.
Help maintain relationships with existing and prospective clients through courteousprompt and professional service.
Coordinate with the Operations and Events teams to distribute Banquet Event Orders (BEOs) and floor plans and ensure event logistics are confirmed.
Prepare and process invoices assist with payment tracking and ensure all accounting documents are complete and accurate prior to events.
Greet clients on-site and assist with introductions and event hand-offs to the operations team as needed.
Participate in weekly sales and operations meetings to review upcoming events client expectations and special requirements.
Assist with compiling sales reports revenue tracking and budget documentation as needed.
Support community outreach and promotional efforts such as attending local eventsnetworking functions or supporting trade show preparation.
Participate in training and development initiatives as assigned by the Director of Sales.
We recognize we are in the hospitality industry and that may require us to provide lateral service.
We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service.

Qualifications :

SPECIFIC JOB KNOWLEDGE & SKILLS:

High School Diploma or equivalent required. Bachelors Degree preferred
Minimum one year of local sales special events and customer service experiencepreferably in an upscale or lifestyle brand hotel
Proven team leader with a high level of energy and motivation with a proven track record of living the companys values
An intermediate to proficient understanding of Computer systems such as: Opera Microsoft Word Excel & Outlook is preferred
Enter and locate work related information using computers and/or point of sale systems
Ability to spend extended lengths of time viewing a computer screen
Possess a gracious friendly and fun demeanor
Ability to multitask work in a fast-paced environment and have a high level attention to detail
Maintain positive and productive working relationships with other employees and departments
Ability to work independently and to partner with others to promote an environment of teamwork
Must be able to stand or walk a minimum eight-hour shift.
Must be able observant and quick to respond to various situations while also multitasking and handling stressful situations.
Must be able to twist tow (push or pull) reach bend climb and carry objects as necessary.
Must have excellent communication skills and be able to read write speak and understand English.
Must be able to work inside and outside at all times of the year as needed based upon business volumes.
Additional language ability preferred.
All team members must maintain a neat clean and well-groomed appearance. Specific department uniform guidelines and/or required articles of clothing will be explained to you by your supervisor.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

JOB OVERVIEW:Under the general guidance of the Director of Sales the Sales Coordinator is responsible forproviding administrative and sales support to the Sales team to ensure the smooth operation ofthe department and the successful execution of group and event bookings. The Sales Coordinatorassists...

JOB OVERVIEW:

YOUR KEY RESPONSIBILITIES:

Provide administrative support to the Sales team assisting with lead follow-up proposal generation contracts and event coordination.
Coordinate communication between clients and internal departments to ensure smooth planning and execution of events and group bookings.
Maintain and update client records event calendars and booking details in the sales system (e.g. Delphi Opera or SCMC).
Assist in preparing sales kits marketing collateral proposals menus and client correspondence (emails letters packets).
Support the team in organizing site inspections familiarization trips and client meetings.
Track incoming leads and inquiries; ensure timely responses and proper documentation of client communications.
Help maintain relationships with existing and prospective clients through courteousprompt and professional service.
Coordinate with the Operations and Events teams to distribute Banquet Event Orders (BEOs) and floor plans and ensure event logistics are confirmed.
Prepare and process invoices assist with payment tracking and ensure all accounting documents are complete and accurate prior to events.
Greet clients on-site and assist with introductions and event hand-offs to the operations team as needed.
Participate in weekly sales and operations meetings to review upcoming events client expectations and special requirements.
Assist with compiling sales reports revenue tracking and budget documentation as needed.
Support community outreach and promotional efforts such as attending local eventsnetworking functions or supporting trade show preparation.
Participate in training and development initiatives as assigned by the Director of Sales.
We recognize we are in the hospitality industry and that may require us to provide lateral service.
We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service.

Qualifications :

SPECIFIC JOB KNOWLEDGE & SKILLS:

High School Diploma or equivalent required. Bachelors Degree preferred
Minimum one year of local sales special events and customer service experiencepreferably in an upscale or lifestyle brand hotel
Proven team leader with a high level of energy and motivation with a proven track record of living the companys values
An intermediate to proficient understanding of Computer systems such as: Opera Microsoft Word Excel & Outlook is preferred
Enter and locate work related information using computers and/or point of sale systems
Ability to spend extended lengths of time viewing a computer screen
Possess a gracious friendly and fun demeanor
Ability to multitask work in a fast-paced environment and have a high level attention to detail
Maintain positive and productive working relationships with other employees and departments
Ability to work independently and to partner with others to promote an environment of teamwork
Must be able to stand or walk a minimum eight-hour shift.
Must be able observant and quick to respond to various situations while also multitasking and handling stressful situations.
Must be able to twist tow (push or pull) reach bend climb and carry objects as necessary.
Must have excellent communication skills and be able to read write speak and understand English.
Must be able to work inside and outside at all times of the year as needed based upon business volumes.
Additional language ability preferred.
All team members must maintain a neat clean and well-groomed appearance. Specific department uniform guidelines and/or required articles of clothing will be explained to you by your supervisor.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Key Skills

Sales Experience
Microsoft Office
Customer Service
Hotel Experience
Hospitality Experience
Basic Math
Microsoft Powerpoint
Salesforce
Filing
Project Management Software
Administrative Experience
Sales Support

Apply Now

About Company

AccorHotel

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click