Front Office Assistant

Front Office Assistant

Hours: Full-Time/Hourly

Certification: No

Please visit our website w for additional information.

Responsibilities and Duties

• Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serves as secretary/receptionist for building principal; organizes manages and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel
• Administers medication to students with parent authorization; monitors students on medication; provides minor first aid and notifies parents in case of emergency.
• Opens sorts and routes mail packages and special deliveries to appropriate individuals and departments.
• Assists with handling attendance tardiness and dismissals of students; schedules students and changes student schedules as directed.
• Maintains list of students who receive assistance from the Department of Human Services.
• Request send and maintain student records and other documents.
• Collects and receipts all money maintains proper bookkeeping and prepares funds for deposit.

• Answer screen and forward telephone calls.
• Schedule and confirm appointments meetings and events.
• Welcome and assist families and visitors in a friendly and professional manner.
• Copy scan and file documents.
• Performs other related duties as requested or assigned.

Desired and Required Experience

• Bachelors degree (preferred)

• Formal qualification in office administration secretarial work or related training.
• 1-2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service
• Ability to observe business etiquette and maintain a professional appearance
• Experience working with word processing spreadsheets and emails including Google suites
• Strong and exceptional technical and data computer skills
• Working knowledge of printers copiers scanners and fax machines.
• Excellent interpersonal and communication skills.

Desired Characteristics

• Unwavering commitment to Ambition Preps mission students families and community.
• The belief that all students can learn at a high level regardless of race culture or socioeconomic status.
• Ability to multi-task and work with an ambiguous fast-moving start-up environment.
• Team player: demonstrates maturity growth mindset strong work ethic follow through and flexibility.
• Ability to take constructive feedback and quickly incorporate feedback.
• Innovative creative organized and willing to take risks.

Compensation

Ambition Preparatory Charter School offers competitive salary and benefits commensurate with experience. Ambition Preparatory Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race color religion gender sexual orientation national or ethnic origin age disability pregnancy or veteran status.

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to change any or all content of this job description based on business needs.

Required Experience:

Junior IC