Executive Assistant to the Town Manager & Council

Executive Assistant to the Town Manager & Council
Hourly Rate:$47.87 - $61.67 per hour
Plus excellent health and retirement benefits and 3% COLA increase in 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional highly skilled Executive Assistant to provide advanced administrative project and analytical support to the Town Manager and Town Council. This is a key position within the Town Managers Office serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

The Ideal Candidate
The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication Skills: Clear concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic fast-changing environment with competing demands andchanging priorities and needs.
• Political Acumen: Understands the importance of tact diplomacy and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.
  Supporting Elected Officials:Experience supporting elected officials within a council manager form of government.
• Decision Making/Independent Judgement:Exhibits strong independent judgment when evaluating options and determining optimal solutions.
  
  

Essential responsibilities and duties may include but are not limited to the following:

• Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Towns policies procedures and organization.
• Initiates and responds to correspondence to and from the Town Managers Office and Council.
• Produces a variety of documents and visual aids including letters memos presentations reports charts and computer-aided illustrations.
• Screens telephone calls visitors and mail for the Town Manager administrative staff and Town Council directing them to the appropriate official or department.
• Disseminates diverse often sensitive information to interested parties and may research appropriate inquiries.
• Arranges and maintains appointment schedules meetings conferences and trips for the Town Manager administrative staff and Council members.
• Establishes and maintains necessary record systems tracking long-term/tickler files and may develop reports based on data provided by such systems.
• Attends meetings and prepares summaries minutes and notes. Directs the work of other clerical employees.
• Operates a variety of office and computer equipment and software.
• May provide training and technical guidance to other staff.
• May be assigned as a Disaster Service Worker as required.
• Performs related duties and responsibilities as required.

Any combination of experience and training that would likely provide the required knowledge skills and abilities is qualifying.

Education:Completion of the twelfth grade or equivalent.
Experience:

• Six ( 6) years of increasingly responsible experience in clerical and secretarial work with at least two years of office management or supervisory experience AND
• At least two (2) years of experience providing full range administrative support to high level public officials executive leadership or elected officials.

Acceptable Substitution

• College-level coursework or a college degree may be substituted for up to two years of work experience on a year-to-year basis at the Towns discretion.

To be considered for this career opportunity click the Apply button to complete the online application form. All application materials must be submitted online. Resumes may be attached but not accepted in place of a complete online application.
Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract. For technical questions visit
GovernmentJobs Support.

The Town of Los Gatos is an equal-opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran status or any other consideration made unlawful under any federal state or local laws. The Town of Los Gatos is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to a disability contact us at or at.