Manager, Operations (Contract)

The Operations Manager will coordinate a wide range of responsibilities associated with the Associate Executive Directors workload calendar travel internal and external communications presentations and representation at internal meetings. The Operations Manager will demonstrate strong skills in planning organization time management written and oral communication high-level confidentiality adaptability and flexibility while balancing competing priorities and utilizing professional judgement. The Operations Manager must function efficiently and effectively in a fast-paced professional environment.

KEY RESPONSIBILITIES

Strategic & Operational Support

• Assist the Associate Executive Director with executing strategic initiatives and organizational priorities.
• Monitor and report on key operational metrics and performance indicators.
• Coordinate and track cross-departmental projects and initiatives to ensure timely completion.
• Conduct research prepare briefings and provide recommendations for operational decisions

Office & Administrative Leadership

• Manage day-to-day operations within the Associate Executive Directors office including calendars meetings and correspondence.
• Prepare presentations reports and operational documentation for the Associate Executive Director.
• Ensure smooth communication between the Associate Executive Director and internal/external stakeholders.
• Provide administrative support to CEO in the absence of Executive Administrator.

Process Improvement & Operations Management

• Analyze workflows and recommend process improvements to increase efficiency and effectiveness.
• Assist in developing and implementing organizational Standard Operating Procedures.
• Support the Associate Executive Director in overseeing overall operations ensuring alignment with organization priorities.

Team & Stakeholder Coordination

• Act as a point of contact between the Associate Executive Director and other teams or departments.
• Support team meetings including agenda preparation minutes and follow-up on action items.
• Facilitate cross-functional collaboration to achieve operational and strategic objectives.

Special Projects & Initiatives

• Lead or support special projects assigned by the Associate Executive Director.
• Manage project timelines budgets and deliverables in collaboration with senior leadership team and departments overseers.
• Ensure that projects support organizational mission and strategic priorities.

Administration and Supervision

• Oversee front desk operations and plans organizes manages and evaluates work of the Office Manager.
• Oversee Office Managers scope of work/job performance provides guidance support and identify development needs.
• Coordinates and provides front desk coverage when necessary.

Essential Experience Knowledge Skills and Abilities

• Bachelors degree preferred.
• 3-5 years experience supporting C-Suite executives.
• Knowledge of MS Office Suite collaboration tools and project management software/platforms.
• Discreet and professional with strong judgment in handling sensitive information.
• Proactive solution-oriented and adaptable.
• Must have a professional demeanor and excellent work ethic.
• Excellent relationship management skills
• Strong organizational planning and project management skills.
• Excellent written and verbal communication skills; able to synthesize complex information for executives.
• High attention to detail and ability to prioritize multiple projects simultaneously.
• Proficiency in Microsoft Office collaboration tools and project management software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Supervisory experience.
• Understanding of nonprofit operations program delivery and organizational governance is a plus.

Required Conditions of Employment

• Must meet eligibility for employment in the United States.
• Must be able to drive and possess a safe driving record.
• Must have a clean criminal history.
• Must be able to pass a drug screening.

Required Experience:

Manager