Office Administrator | AU | WFH
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Job Location:
National Capital Region - Philippines
Monthly Salary:
PHP 40000 - 60000
Experience Required:
3years
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Setup and Location: WFH
Work Schedule: 9:00 AM-6:00 PM (AEST) 7:00 AM-4:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you
The Administration Assistant provides essential office and operational administrative support to ensure the smooth running of office functions and daily business activities. Serving as the primary point of contact for office matters the role covers document management data entry stock control scheduling reporting and support for compliance and WHS administration. This position reports to the Office Administrator and works closely with operations cleaning and management teams.
What Youll Do
Youll be the kind of person who:
Office Administration & Support
- First point of contact for basic office enquiries; direct or escalate to relevant staff as needed.
- Provide general administrative support including document management filing data entry and
- correspondence.
- Assist with the preparation and distribution of memos reports and communications.
- Order and maintain office supplies and monitor stock levels.
- Coordinate office equipment maintenance and basic service requests.
- Support meeting scheduling preparing agendas and taking minutes as required.
- Receive packages sort mail and distribute accordingly.
Operations Administration Support
- Assist in processing timesheets and supporting payroll-related administration.
- Support basic frontline rostering functions by updating schedules and tracking changes.
- Support in compiling reports and maintaining operational records.
- Assist in entering work bill data
- Assist with scheduling periodicals
- Manage office stock orders including monitoring inventory levels preparing purchase requisitions placing orders with approved suppliers and coordinating delivery and restocking of supplies.
- Conduct regular stocktakes and audits of office inventory as well as reserve stock for sites (as example uniforms) to prevent shortages and overstocking.
- Provide basic support for operations and office document processing included but not limited to document scanning file uploads/downloads and maintaining electronic/physical filing systems.
- Assist in any other operational support as required.
Compliance & WHS Support
- Support compliance tracking for staff certifications and worksite-specific requirements.
- Assist in maintaining WHS & quality-related documentation.
- Assist with providing administrative support for compliance audits and ISO documentation
- Maintain compliance records including staff inductions certifications and training.
- Update client compliance portals and internal tracking databases with current certifications training and compliance data for staff and sites.
- Support the setup of compliance documentation and process requirements for new sites.
- Monitor the ongoing currency of required compliance documents certifications and training across active sitesincluding regular reviews to ensure ongoing alignment with client and regulatory requirements.
- Assist with WHS training coordination and ensuring records are up to date.
General Support
- Provide primary support for reception or other admin functions as required.
- Ensure workspaces throughout the office is maintained in a professional and organized manner.
- Carry out any other lawful instructions and reasonable duties relevant to the role and assessed skills.
- While representative of the duties and responsibilities of the role this Position Description does not imply that these are the only duties to be performed. The employee may be required to follow any other lawful instructions and to perform any other duties reasonably requested and within the assessed skills and abilities of the employee.
Requirements
What You Bring
Were looking for someone with:
- Strong organization and administrative skills with close attention to detail.
- Effective task prioritization and time management; ability to support multiple teams.
- Proficient in Microsoft Office Suite (Word Excel Outlook).
- Excellent communication (both written and verbal) and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Ability to work collaboratively within a team environment.
- Previous experience in an administrative or office support role.
- Experience within the commercial cleaning or facilities management industry is a plus.
- Exposure to compliance or WHS documentation.
Benefits
Why Youll Love Working Here
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!.
Lets Talk
If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.
Required Skills:
What You Bring Were looking for someone with: Strong organization and administrative skills with close attention to detail. Effective task prioritization and time management; ability to support multiple teams. Proficient in Microsoft Office Suite (Word Excel Outlook). Excellent communication (both written and verbal) and interpersonal skills. Ability to handle sensitive and confidential information with discretion. Ability to work collaboratively within a team environment. Previous experience in an administrative or office support role. Experience within the commercial cleaning or facilities management industry is a plus. Exposure to compliance or WHS documentation.
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
