Administrative Operations Coordinator

Do you have a background in accounting payroll or office management Are you highly organized and enjoy administrative tasks If so ourpart-timeAdministrative Operations Coordinatorposition might be exactly what youre looking for!

This position averagesaround 25 hours per weekand is fully onsite in our dedicated business office located just next door to our restaurant. We offer aflexible weekday schedulethat can be shaped around your availability anytime between8:00 am and 5:00 pm Monday through Friday. Tell us when youre available and well build a schedule that works for you! Its an excellent opportunity for aseasonedaccounting and/or administrative professional who prefers daytime hours but doesnt want the commitment of a full-time roleor the late nights and weekends that come with many jobs.

Were looking for someone with4 years of experienceperforming similar duties; this is not an entry-level role. The ideal candidate loves keeping operations running smoothly is comfortable working with confidential information and thrives in a calm focused environment. If youre looking for a greatteam and steady work that fits neatly into a balanced lifestyle wed love to connect with you.

Administrative Operations Coordinator

Compensation: Based on experience

Availability Expectations: MondayFriday

Expected Hours: 2030 hours/week

Expected Schedule: Flexible daytime hours; must be available every other Monday for payroll processing and the first business day of each month for month-end processing

Reports To: Executive Director

Administrative Operations & Support

• Carry out daily weekly and monthly administrative tasks to ensure smooth business operations.
• Maintain strong organization accuracy and confidentiality across all administrative processes.
• Provide responsive support to the leadership team assisting with documentation system questions and administrative needs.
• Manage company email accounts ensuring messages are addressed routed or archived promptly.
• Sort and process incoming mail emails and vendor communications on a daily basis.
• Assist managers and team leaders with administrative projects and requests.
• Update internal communication boards and records to keep operational information current for staff.

Inventory Administration

• Record end-of-month invoices to support accurate inventory reporting.
• Submit and accept inventory transfers using internal systems.
• Ensure all off-site or mobile unit tracking tools are accurate and up to date.
• Enter product projections into ordering software to support accurate purchasing.

Cash Management Administration

• Review daily financial reports in internal management systems including sales activity deposits and over/short balances.
• Monitor transaction reports to ensure accuracy and compliance.
• Review discount activity for proper documentation and usage.
• Process and reconcile third-party order platform sales daily.
• Enter and reconcile off-site/mobile unit sales in company systems.
• Register and maintain documentation for all additional distribution points or mobile units.
• Ensure cash pickups are prepared accurately and on schedule.
• Track change fund activity and verify counts and deliveries.
• Send invoices to approved customers for billable orders.
• Match customer payments to outstanding invoices and follow up on past-due accounts.

People HR & Payroll Administration

• Track point systems and maintain accurate documentation.
• Maintain employee files with strict confidentiality ensuring records are current and complete.
• Order uniforms track inventory and manage uniform-related deductions.
• Process bi-weekly payroll including time punches adjustments deductions and special pay.
• Complete monthly bonus and benefits adjustments.
• Maintain PTO plans including accruals balances and usage.
• Process referral bonuses in a timely manner.
• Print and distribute paychecks each pay period.
• Print and distribute annual tax documents (W-4s).
• Enter hours worked for off-site/mobile operations into tracking systems.

Accounting Billing & Financial Administration

• Enter invoices promptly and maintain organized supplier records.
• Process supplier payments and prepare checks accurately and on schedule.
• Complete wage and event accrual calculations as part of monthly financial close.
• Prepare month-end financial documentation packet for corporate submission.
• Support ongoing accounting and financial documentation needs.
• Collect data from internal systems to produce weekly scorecards and management reports.

Facilities Equipment & Supply Support

• Assist with ordering supplies equipment and smallwares as needed.
• Monitor stock of administrative and operational supplies and reorder proactively.
• Help document and coordinate repair or warranty requests when applicable.

Hospitality-Focused Cultural Expectations

• Communicate clearly professionally and warmly with team members and leaders.
• Demonstrate a service-minded attitude and contribute positively to a friendly hospitality-driven workplace culture.
• Handle all responsibilities with reliability confidentiality accuracy and strong ownership.
• Build positive proactive working relationships with leaders and team members.

What Were Looking For

• Must have 4 years of accounting and/or office management experience
• Must be able to work onsite in Liberty Missouri
• Must be able to to pass E-verify screening

Benefits

• Competitive pay.
• Sundays off.
• Meal discounts.
• Scholarship opportunities.

Why Chick-fil-A Liberty

Joining Chick-fil-A Liberty means joining a team committed to excellence growth and serving others with genuine care. We lead with high standards strong systems and a deep commitment to developing leaders. As we continue to grow inside our four walls and out in the community we are looking for people who want to make an impact and help carry this success into the future. If youre ready to lead with purpose passion and excellence we would love to meet you.

Required Experience:

IC