Accounts Payable Specialist Alleghany County Schools Central Office 12 Month Position

ACCOUNTS PAYABLE SPECIALIST ALLEGHANY COUNTY SCHOOLS CENTRAL OFFICE 12 MONTH POSITION

An employee in this class under general supervision performs moderately complex technical and fiscal governmental accounting work in the Finance Department. Work involves overseeing disbursement and accounting of federal state local and capital outlay funds. Employee is responsible for ensuring proper and timely payment on vendor accounts inter-school billings various contracted services and for preparation of associated accounting reports. Duties assigned to employees in this position may vary according to the specific needs of the department and/or allocation of workload.

DUTIES AND RESPONSIBILITIES

Audits invoices statements and direct pay requests including assigning vendor and general ledger account numbers to payables and batching payables for processing. Entering and updating codes and vendor information.

Utilizes computers and physical file systems to enter store and/or retrieve information as requested or otherwise necessary; selects data from varied sources and summarizes information.

Attaches copies of checks to corresponding purchase order details sorts prints and mails checks; files completed accounts payable detail; maintains file of outstanding purchase orders invoices and receiving documentation. Responsible for positive pay approvals/exceptions with financial institutions.

Assists with gathering documentation as required by our auditors.

Responsible for payment and management of employee professional development reimbursements/payments.

Interacts with school level personnel central office employees and vendors in a professional and courteous manner receiving and responding to inquiries as necessary and resolving discrepancies in purchase orders vendor invoices and associated records.

Prepares and files monthly sales tax reports annual tax information forms annual sales tax refunds and other government forms as required. Prepare Hub reporting each quarter. Prepare and gather information for issuing 1099 forms each year and send to corresponding vendors.

Keep track of all school credit cards and reconsile monthly invoices accordingly.

Performs other related work as required by supervisors.

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school. Experience in bookkeeping or accounting with an associates degree preferred. 1 to 2 years of experience in accounting-technical clerical work; or any equivalent combination of training and experience which provides the required knowledge skills and abilities to perform job. Financial software experience preferred. Salary commensurable with experience.

ESSENTIAL JOB FUNCTIONS

Must be physically able to operate a variety of automated office machines including computers calculators printers copiers etc. Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time.

Requires the ability to speak and/or signal people to convey or exchange information. Requires the ability to read correspondence invoices purchase orders accounting journals travel reports checks etc. Requires the ability to prepare correspondence reports vendor payment packets etc. using proper formatting.

Requires strict adherence to ethical conduct and confidentiality to protect school district resources and sensitive information.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job.

Required Experience:

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