Assistant Director, Program Operations, Franklin L. Burns School of Real Estate and Construction Management

Position Summary

This position oversees office and budgetary operations along with academic programming and scholarship support of the Franklin L. Burns School of Real Estate and Construction Management at the Daniels College of Business/University of Denver.

The Burns School stands out for its extensive calendar of student industry and alumni events robust financial resources and unwavering commitment to excellence.

Given the scale and complexity of its operations this role demands a high level of adaptability precision and leadership. The position is responsible for managing the overall office environment to ensure operational efficiency and timely service across all functions. This includes budgetary oversight academic program coordination and logistical support for the schools wide-ranging initiatives.

Essential Functions

Fiscal Operations and Procurement

• Manages the financial and operational infrastructure of the school. Responsible for establishing and overseeing purchasing procedures in alignment with university policies and fiscal constraints while ensuring accurate budget tracking and compliance across multiple funding sources.
• Develop and implement school purchasing procedures in accordance with university guidelines and budgetary limitations
• Monitor and manage school budgetsincluding operating events student fees grants endowments and affordable housing program
• Ensure expenses remain within fiscal year allocations
• Oversee procurement card activity including monthly expense reallocations receipt and statement retention and compliance with university deadlines and policies
• Oversee receipt and processing of incoming payments for school-hosted events ensuring all event-related revenue is accurately documented reconciled and managed in compliance with university financial policies and procedures
• Utilize financial systems such as Banner Concur and other database tools to track expenditures reallocations and reporting
• Reconcile invoices and monthly financial records
• Manage billing processes for school-generated expenses
• Process contracts through the university workflow system
• Prepare purchase requisitions journal entries and check requests
• Administer hiring and payroll for non-exempt staff graduate assistants student workers and adjunct faculty
• Assist the school director with capital expenditure planning and documentation
• Communicate with vendors to resolve invoice discrepancies and ensure timely payments
• Manage office supply inventory and ordering
• Authorize maintenance repairs equipment servicing and storage logistics for the schools facilities

Scholarship and Donor Fund Coordination

• Manage the schools scholarship agreements and donor fund activity. Ensure accurate documentation timely fulfillment of donor pledges and compliance with university policies. This role plays a key part in maintaining the integrity of the schools philanthropic relationships and financial stewardship.
• Monitor donor pledge timelines and notify Advancement Office of any delinquent payments
• Prepare and send acknowledgments for smaller donations not processed through Advancement
• Track and reconcile account balances for donation and endowment funds ensuring fiscal accuracy and responsible fund management
• Track and reconcile student scholarship for Affordable Housing program.
• Collaborate with the Daniels College of Business manager of financial aid and the school director to support the awarding of graduate scholarships administered directly by the school

Academic Scheduling and Curriculum Coordination

• Comprehensive academic scheduling support for undergraduate graduate and certificate programs within the school working in direct collaboration with the school director. Responsibilities include quarterly planning of course offerings projecting enrollment numbers and staying informed of updates to scheduling procedures as outlined by the Office of the Registrars Academic Scheduling unit.
• Plan course schedules for fall winter spring and summer quarters
• Set up courses in the university scheduling system and complete all required forms to facilitate schedule adjustments throughout the academic year
• Track and analyze course enrollment trends
• Recommend additions or relocations of class sections to optimize access and instructional resources
• Serve as communications lead for academic scheduling. Maintain the shared course schedule and curriculum-related website pages. Ensure all departmental offerings are accurately reflected in the DU/Registrar Schedule prior to student registration
• Liaise with campus and department-specific contacts to secure instructional space for courses not centrally scheduled.
• Coordinate with other departments to align interdisciplinary and cross-listed courses preventing scheduling conflicts
• Have a strong understanding of course prerequisites corequisites and student degree plans to proactively identify and resolve potential scheduling issues

Academic Program Management

• Manage and maintain the academic infrastructure of the school.
• Prepare and maintain academic program documentation for the school
• Collaborate with faculty advisors and the director to manage course revisions and proposals
• Maintain accurate and up-to-date information for all programs in the university bulletin and course catalog
• Conduct ongoing reviews of course offerings and propose enhancements to streamline scheduling enrollment management and instructional support
• Maintain historical data on classroom usage and course offerings
• Providing analytics to inform decision-making
• Ensure faculty teaching loads are accurately administered and maintain digital records of faculty load assignment
• Maintain the schools online bulletin and assist with processing course and program changes in accordance with university policies and timelines
• Retrieve faculty evaluation data for use in comprehensive reviews promotions tenure decisions and annual evaluations
• Support the faculty accreditation coordinator by collecting and updating departmental data statistics and documentation
• Provide recruitment reporting and data analysis as needed

Faculty and Staff Hiring

• Manage payroll-related functions and serve as the primary liaison for human resources and payroll matters ensuring smooth coordination and compliance across all hiring activities.
• Oversee payroll operations for the school and act as a resource for human resources and payroll and leave of absence related inquiries
• Manage administrative aspects of faculty and staff searches
• Enter new position descriptions for posting in the online employment system
• Receive and organize application materials initiate background checks via HireRight and input employee hire in Myweb system.
• Prepare and process adjunct faculty appointment letters in accordance with university human resources policies
• Maintain personnel files for all adjunct faculty including current contact and employment information
• Conduct onboarding briefings for new adjunct faculty

Accounting Department (Additional Functions)

• Manage daily operations ensuring effective communication and compliance with policies
• Oversee office reception interface with visitors and manage office supplies
• Organize physical and electronic files and maintain emergency contacts
• Assist faculty with administrative tasks including scheduling business cards travel arrangements and onboarding adjuncts
• Ensure timely posting of course syllabi and academic materials
• Provide clerical assistance to the Director including scheduling Concur updates and preparing reports
• Process incoming gifts and maintain accurate records
• Monitor and reconcile departmental budgets and process invoices and purchase orders
• Support the scholarship award process and ensure compliance with financial policies

Affordable Housing Program (AFH) (Additional Functions)

• Initiate background checks via HireRight and input adjunct faculty hire in Myweb system
• Prepare and process adjunct faculty appointment letters in accordance with university human resources policies
• Monitor and manage affordable housing program budget. General operations events student deposits and program payments endowments and scholarships
• Ensure expenses remain within fiscal year allocations
• Oversee procurement card activity including monthly expense reallocations receipt and statement retention and compliance with university deadlines and policies
• Utilize financial systems such as Banner Concur and other database tools to track expenditures reallocations and reporting
• Process incoming gifts and maintain accurate records
• Reconcile invoices and monthly financial records
• Manage billing processes for school-generated expenses

Burns School Undergrad Advising (Additional Functions)

• Process graduate and undergraduate internships
• Backup assistance with undergraduate advising while staff member is on leave of absence

Knowledge Skills and Abilities

• Systems: PaymentWorks Crimson Commerce Concur Banner Financial ACH/Wire Transfers Marketplace Data Insights Piosphere Banner Financial Aid Slate Courseleaf NextBulletin Insights Banner Students HireRight Kronos 12Twenty Pioneerjobs Banner Hiring MyWeb MyDU PioneerTime Canvas PCO and Advancement Tableau
• Sophisticated interpersonal and communication skills including verbal communications active listening and excellent written grammar
• Ambitious and results-oriented with creative and thoughtful decision-making skills
• Superior time and project management skills with the ability to work independently under tight deadlines manage multiple priorities and communicate work with a variety of populations
• Effectively collaborate with team members in a fast-paced multi-tasking environment

Required Qualifications

• Bachelors degree or equivalent work experience (two additional years of relevant employment)
• Minimum of 3 years of relevant work experience

Preferred Qualifications

• 8 years of relevant work experience

Working Environment

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 p.m.

Application Deadline
For consideration please submit your application materials by 11:00 p.m. (MST) December 14 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary range for this position is $62000-$72000

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.