Temporary Senior Administrative Assistant 12M Facility Services & Planning (35hrs)

OSSTF (OFFICE/CLERICAL/TECHNICAL UNIT)

NOTICE OF TEMPORARY VACANCY

POSITION: Senior Administrative Assistant - Facility Services & Planning

35 hours/week 12 months/year

LOCATION: J. W. Singleton Centre & Remote

2050 Guelph Line Burlington

SALARY CATEGORY: As per the Schedule (Level 6)$28.36 - $32.20 per hour

The Senior Administrative Assistant - Facility Services & Planning provides support to Facility Services and Planning department management staff while reporting directly to the General Manager of Planning. Responsible for providing support to a dynamic department with responsibilities including more than $60M in operations and $200M in capital priorities and capital renewal and maintenance.

The work environment will include an open concept office environment. Responsibilities include advanced office administration maintenance and input of building operations maintenance construction accommodation and property data and information managing accounting transactions and budget process for: capital renewal capital construction operations and planning input and management and the maintenance and tracking of the Boards leased property assets.

The HDSB follows a Work from Home Administrative accordance with this Administrative Procedure and with the approval of the immediate supervisor employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. The HDSB offers funding for professional development in accordance with the Terms and Conditions of Employment for management and administration support staff.

• Confidential school and property record administration - ECIS/SFIS record creation/maintenance eBase records administration preparing Ministry reports & records registration maintaining property records portable lists accommodation & enrolment records etc.

• Accounting & budget process administration such as; purchase requisitions construction certificate of payment processing change order tracking .etc.

• Communication via - telephone in person email mail - interactions dealing with public administrative and school staff contractors sales people parents students community partners etc.

• Administration for capital renewal & maintenance capital construction facilities operations and planning department.

• Coordination and distribution of data to various departments.

QUALIFICATIONS:

On-the-job experience including one full school cycle and previous related job experience needed to perform the range of job tasks completely and competently would be an asset. The department is looking for a competent team player ready to meet the challenges of a busy office. Knowledge of ordering and budgeting processes is an essential responsibility in this position. The successful candidate will have excellent technical skills and organizational abilities as well as superior interpersonal and communication skills. A thorough working knowledge of Windows MS Office product s (Word Excel Powerpoint) Google Suite (Gmail Sheets Docs Slides) A dobe Acrobat is required. Familiarity with ESRI products AutoCAD Sparkrock and Sharepoint would be a definite asset.

Please note a pre-interview excel test must be successfully completed prior to hire.

Applications along with your resume and other supporting documents must be submitted through Apply to Education by 4:00 pm on Thursday December 18 2025.

Job Category: Management & Professionals - Job Code #

Memo - AI Use in Interviews

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions:

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants additional experience lived experience skills backgrounds and perspectives; and

• granting first consideration where the skills ability and qualifications of the applicants are relatively equal to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017). Questions about this collection may be directed to Dixon Mohammed - Manager Recruitment Selection and Staffing at .

Accommodation:

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.