Junior Accountant Student Accounts Administrator
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Job Location:
Sterling, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Divine Mercy University is seeking an energetic Junior Accountant and Student Accounts Administrator to join our team at our Sterling VA campus. This position will handle a variety of accounting student accounts and financial reporting tasks. Responsibilities include maintaining accurate financial records preparing reports and managing the Student Accounts office. Strong customer-service skills are essential for working effectively with both internal and external stakeholders. Experience with QuickBooks or similar accounting software is required particularly for processing transactions such as accounts payable and receivable disbursements and receipts.
REPORTS TO: Accounting Manager
(A) Student Accounts Management:
- Tuition Receivable and Collections: Troubleshoot outstanding student balances to ensure visibility of student open balances. Assists with preparing weekly reports of student balances.
- Handles telephone and e-mail correspondence from students in a timely manner.
- Address student queries related to student accounts (invoicing student refunds loan refunds) or redirecting to the appropriate department.
- Have a complete understanding of our student account policies.
(B) Accounting:
- Accounts receivable processing including the deposit of out of pocket payments made by check preparing AR reports.
- Post and deposit donations received by check.
- Accounts Payable recording and posting for both vendors and contractors. Collection of W9 forms and process payment requests from staff-faculty.
- Prepare bi-weekly payments in coordination with the accounting manager. (ACH printing checks wire transfers and other payments).
- Reconciliation of certain Bank accounts .
- Prepare student loan refunds (ACH) including the collection of the students bank account information.
- Supporting the corporate accountant with accounting-related functions as needed.
- Collect review and organize monthly corporate credit card receipts and allocation sheets from all cardholders. Escalate late submissions to the Manager of accounting.
- Prepare and file 1099 batches using Zenwork TAX1099 ensuring compliance with IRS Form A B and C filing deadlines and procedures. Serve as the primary point of contact for all vendors processed through QuickBooks.
- Coordinate a monthly meeting with the Advancement representative to review and reconcile all gifts/pledges recorded for the month resolving discrepancies and updating the general ledger.
- Enter the Biweekly & Semi monthly payroll general entries as approved by the Student accounts Administrator.
About the Employer
A rapidly expanding academic institution on the cutting edge of online educational delivery Divine Mercy University (DMU) is a Catholic graduate school of psychology and counseling founded in 1999 as the Institute for the Psychological Sciences. The University is dedicated to the scientific study of psychology and related fields with a Catholic understanding of the person marriage and the family. Over the years DMU has become a leader in preparing Catholic and Christian mental health professionals. The University offers a Doctoral (Psy.D.) degree in Clinical Psychology an online Master of Science (M.S.) degree in Psychology and an online Master of Science (M.S.) in Counseling. Additionally it offers online certificate programs including a Spiritual Directors Certificate.
NONDISCRIMINATION STATEMENT: Committed to the teaching of Vatican Council II that every type of discrimination whether social or cultural whether based on sex race color social condition language or religion is to be overcome and eradicated as contrary to Gods intent (Gaudium et Spes 29) DMU encourages applications from people of all ages races ethnicities nationalities women men veterans and those with disabilities.
Required Experience:
Junior IC
Key Skills
- General Ledger Reconciliation
- Accounting Software
- Account Analysis
- Journal Entries
- QuickBooks
- General Ledger Accounting
- Accounting
- Sage
- Account Reconciliation
- Bank Reconciliation
- Microsoft Excel
- Accounts Payable
About Company
Divine Mercy University offers online and on campus graduate counseling and psychology degrees based in the Catholic-Christian understanding of the whole person.
