Study Abroad Advisor

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The University of Wisconsin - Stout is seeking a Study Abroad Advisor to support UWStouts study abroad and study away programs through student advising recruitment program coordination and creative outreach. Working under the direction of the Assistant Director for Study Abroad this position is part of a collaborative team that assists students in exploring global learning opportunities and navigating the associated academic cultural and logistical processes.

The Advisor contributes to program visibility and student engagement through innovative outreach and communication strategies including digital tools and modern platforms aligned with students evolving communication preferences. Strong candidates will demonstrate intercultural competence creativity excellent communication skills organizational ability and the capacity to manage multiple tasks effectively.

This FASLI-exempt position requires occasional evening and weekend work and may involve domestic or international travel. The anticipated start date is February 1 2026.

QUALIFICATIONS

Minimum / Required

• Bachelors degree.
• Study or work abroad experience.

Highly Desired/Preferred

• Masters Degree
• Experience in developing and executing instructor-led and student direct enroll and exchange programs.
• Experience working with students family members faculty and others from diverse cultural backgrounds.
• Strong communication organizational problem-solving analytical and time management skills.
• Ability to establish priorities possess strong attention to detail multitask and ability to work independently and collaboratively as a team member.
• Strong interpersonal skills and the ability to collaborate in the planning and implementation of large-scale events orientation programs cross-cultural activities and student support services with the campus and community.
• Experience with marketing trends graphic design and social media.
• Proficient in Microsoft Office Suite and ViaTRM (or other study abroad software).

RESPONSIBILITIES

60%Study Abroad/Away Advising & Instructor-Led Program Support

• Advise students exploring direct exchange and instructor-led study abroad programs in coordination with the Assistant Director for Study Abroad.
• Guide students through application and pre-departure processes including general support related to academics finances logistics and cultural preparation.
• Maintain accurate program and applicant information in ViaTRM and assist with the management of communication workflows.
• Contribute to planning and implementation of pre-departure orientation.
• Provide general information on passport and visa processes and refer students to appropriate resources when needed.
• Support post-program activities including evaluation distribution re-entry resources and recognition opportunities.
• Assist program leaders with essential aspects of developing promoting and administering new and returning instructor-led programs.
• Communicate with academic departments regarding program offerings and student participation as needed.
• Deliver occasional outreach or informational sessions to instructors and staff.

30%Marketing Recruitment & Creative Outreach

• Develop and implement marketing and recruitment activities that promote study abroad participation.
• Conduct classroom presentations information sessions tabling and other campus-based outreach activities.
• Create and maintain digital and print promotional materials to enhance program visibility.
• Use contemporary communication tools including digital media and social platforms to effectively reach and engage students.
• Organize and participate in campus events such as the Study Abroad Fair and program information sessions.

10%Administrative & Miscellaneous Responsibilities

• Assist with coordination of visits from partner institutions and international delegations.
• Contribute to office projects event planning and strategic initiatives.
• Support data reporting processes and other administrative needs within the Office of International Education.
• Perform other duties as assigned to support the mission and goals of the study abroad team.

DEPARTMENT INFORMATION

To learn more about the Office of International Education please visit INSTRUCTIONS

Complete applications received by end of day Friday January 2 2026 are ensured full consideration. Applications submitted after January 2 2026 may be reviewed at the discretion of the search committee or until position is filled.

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

For questions regarding this position or recruitment please contact:

Search Chair: Andria Morse

Email:

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials please contact:

Search Coordinator: Patti Kahler

Email:

ADDITIONAL INFORMATION

Minimum starting salary of $42000 commensurate with qualifications and experience. A six-month probationary period is required.

The Key Job Responsibilities outlined below are derived from the Standard Job Description and provide a general description of the work performed in this role and its contribution to the organization without regard to any specific employee. For the specific responsibilities of this position please review the detailed responsibilities listed above.

Key Job Responsibilities:

• Counsels international students and support systems on cultural adjustments policies and procedures

• Identifies and refers students to appropriate institutional resources and follows-up on referrals

• Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study

• Advises domestic students about international study opportunities

• Identifies plans and delivers international education programming

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()

Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.