Administrative Assistant (Surgical Services)

CLOSING DATE: MONDAY DECEMBER 22 2025 @ 4:00 PM

SALARY RANGE: $21.17/hr - $25.62/hr

***APPLICANT MUST HAVE A VALID UNRESTRICTED INSURABLE DRIVERS LICENSE***

***RESUME AND REFERENCES ARE REQUIRED***

ESSENTIAL DUTIES FUNCTIONS AND RESPONSIBILITIES

• Coordinates the Chief of Surgical Services daily schedule and maintains attendance calendar for division management and personnel in a clear accurate efficient and
  confidential manner. Schedules appointments and makes commitments for them to attend meetings luncheons etc. seeks approval as needed.
• Makes travel arrangements for Surgical Services staff. Prepares and submits travel vouchers including accurate computation of all costs of reimbursable expenses. Coordinates travel completes itineraries etc. Keeps abreast of changes to policy for immediate implementation to prevent delay in completion of requests or to prevent errors in reimbursement.
• Maintains records and the budget allotted to the Surgery Department. Ensures timely and accurate status of funds available charging the correct accounting codes verifying all object class codes and identifying and justifying purchases/services. Compares request for funds with account balances to assure that funds are available to cover transactions.
• Handles calls from both internal and external sources in an efficient timely accurate and complete fashion. Screens calls receives visitors and refers to appropriate staff members and forwards only those calls from visitors requiring their attention. Responds to inquiries for general information; completes copier projects; mail handling and supplies control.
• Types correspondence to include word processing/typing letters memos forms policies and procedures (includes handling of confidential information). Documents and correspondence are completed timely and accurately and information is shared only as appropriate.
• Reviews outgoing correspondence and reports prepared by the Chief of Surgical Services and/or Chief CRNA ensuring proper format mathematical correctness correct grammatical content and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
• Maintains FDIHB Inc. meeting attendance files and generates reports; vendor contract files maintenance agreement files and all copyright files. All files are expected to be accurate and completed promptly and always secured to protect confidential information.
• Works independently or within a team on special (i.e. quality process improvement) nonrecurring or ongoing projects. It is expected participation in the projects is completed efficiently and timely. Makes arrangements for conferences meetings and workshops. Coordinates information and prepares folders of material to be discussed. Takes and transcribes minutes.
• On occasion may act as the project manager for special projects at the request of the Chief of Surgical Services and/or Chief CRNA which may include planning and
  coordinating multiple presentations disseminating information and organizing company-wide events. Special projects will be conducted in a timely accurate and effective manner. Dispatches minutes of meetings staff appointments and other pertinent material to hospitals committee members prior to their monthly meetings.
• Assists with on-boarding of students (medical students medic students or health related) to FDIHB surgical services. On-boarding includes but is not limited to obtaining ID badges for access FDIHB orientation computer access locker access while welcoming and providing a healthy learning environment.
• Provide guidance to visiting learners when needed. Assists with maintaining students schedules and coordinates needed information with credentialing coordinator for onboarding and duration of student rotation.
• Performs other duties as assigned.

MINIMUM MANDATORY QUALIFICATIONS

Experience:

• Must have at least three (3) years experience in an office administrative environment.

Education:

• Associates Degree in related field or equivalent experience.

Please email degree or transcripts to:

NAVAJO/INDIAN PREFERENCE

FDIHB Inc. is located within the Navajo Nation and in accordance with Navajo Nation law has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.