Secretary, Building Operations

Spring Independent School District

Job Location:

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Days Per Year: 226

MIN: $34804

MID: $40969

JOB TITLE: Secretary

Building Operations Department

REPORT TO: Director of Building Operations

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 6

PRIMARY PURPOSE:

Reporting to the Director of Building Operations the secretary is responsible for preparing correspondence reports purchase orders and processing payroll for custodial staff as well as maintaining general files screening telephone calls processing all paperwork for hiring new employees paperwork for terminations resignations and other office duties as assigned.

All employees of SISD are expected to act with integrity support organizational goals communicate in a clear and respectful manner championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

High School graduate or GED
Must be able to communicate effectively in English
2 yrs job related experience

Preferred:

Three years job-related experience preferred

SPECIAL NOWLEDGE/SKILLS:

Knowledge of payroll procedures
Ability to work well under pressure to meet payroll deadlines
Effective communication and interpersonal skills
Strong organizational and people skills
Proficient in written and verbal use of the English language
Ability to operate standard office equipment
Working knowledge of Google Kronos eFinance and Microsoft Office Software
Ability to perform multiple tasks
Bilingual preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Duties:

Assist with the processing of payroll for over 280 custodial staff members
Place purchase orders and order custodial supplies through eFinance
Prepare correspondence documents forms and reports to communicate information to custodial staff
Answer incoming telephone calls/screening calls for Director of Operations
Maintain confidentiality of information
Process invoices for custodial services for school fund raiser events
Maintain individual personnel files on all custodial staff members
Monitor and maintain department budget records
Coordinate Workers Compensation paperwork for Operations Department
Prepare occasional travel requests for Director of Operations
Perform all other duties as assigned

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Days Per Year: 226MIN: $34804MID: $40969JOB TITLE: Secretary Building Operations DepartmentREPORT TO: Director of Building OperationsWAGE/HOUR STATUS: NonexemptPAY GRADE: Para 6PRIMARY PURPOSE:Reporting to the Director of Building Operations the secretary is responsible for preparing corres...