VENDOR PAYMENT SUPPORT ANALYST

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE IMMEDIATELY REACHABLE ON EXAM NO. 1194.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

The Office of Fiscal Operations serves as the primary payments and accounting office for DSS/HRA/DHS with its core responsibilities managed through the Bureau of Accounts Payable (BAP). As the Agencys central payment office BAP is responsible for issuing authorized payments to service providers supporting DSS/HRA/DHS clients vendors delivering agency services and employees requesting reimbursement for business-related expenses.

The Bureau of Accounts Payable (BAP) is recruiting one (1) Procurement Analyst I position to function as the Vendor Payment Support Analyst within the Non- Human Services Payments Unit who will:

-Serve as a liaison between DSS/HRA/DHS program areas the ACCO Office the Vendor Payment Unit and senior management to resolve contract and encumbrance-related issues.

-Support the payment team with contract tracking compliance monitoring and reporting.

-Perform data entry and reporting tasks related to encumbrance and contract management.

-Ensure adherence to organizational procurement purchase order and contract policies and procedures.

-Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders.

-Process & review payments submitted through PASSPort or FMS.

-Maintain a daily log of work processed within the Accounts Payable Unit.

-Create vendor payment vouchers using City systems including FMS PASSPort PayTrace within established timelines.

-Assist with special projects as assigned

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory full-time professional experience as described in 1 above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.
To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

Employment Type :

Full-time