Lead Secretary, Adult Education Program

SCHOOL/DEPARTMENT: Adult Education Program

TYPE: Classified STATUS: Non-Exempt SALARY LEVEL: ($16.24 12-month position Full health benefits package) WORK CALENDAR: 261 DAYS 8 Hours Per DaySTART DATE: January 2026

REPORTS TO: Adult Education Coordinator

DEFINITION: Under general supervision from Building Principal provides advanced administrative support for the Adult Education Program and its implementation within the Somerton School District No. 11.

ESSENTIAL FUNCTIONS:

(Essential functions as defined under the Americans with Disabilities Act may include the following tasks knowledge skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class).

TASKS:

Maintain accurate and up-to-date waitlist; intake of students; create maintain and keep secured student files with all required documentation; tracks collects and maintain accurate student data; monitors weekly student attendance contacting students as needed; provide program orientation to students; maintains key log; execute recruitment strategies and referrals to other agencies. Monitors staff attendance and arrange substitutes as needed; reports absences; ensures staff submit time sheets for coding and signature; keeps track of program budget and reports updates to Coordinator. Keeps updated program documentation and prepares paperwork for staffs travel requests including hotel and car reservations and conference registration.

Prepares correspondence memos flyers and letters; maintains facebook page; translates information to students; greets visitors staff and students in friendly manner; answers phones schedules appointments for Coordinator; orders and tracks program inventory of technology furniture curriculum materials; keeps all programs office and computer files organized and accessible to Coordinator and program staff. Keeps track of supply room for staff. Submits and follows up on work orders. Processes PARs. Performs Outcome call lists. Arranges student test times; proctoring tests as needed. Assists Coordinator as needed with opening and/or closing of school; requisitions supplies requested from staff and Coordinator; prepares venues for graduation activities; and performs related duties as assigned. Must be willing to travel and attend training and conferences as needed.

KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:

Knowledge of District school and Adult Education Program policies and procedures.

Knowledge of student registration procedures and methods.

Knowledge of reception and telephone etiquette and techniques.

Knowledge of administrative support and record-keeping techniques.

Knowledge of standard office practices principles and methods.

Skilled in the use of a personal computer and related software.

Skilled in English composition grammar spelling and punctuation.

Skilled in verbal and written communication.

Skilled in following oral and written instructions.

Skilled in establishing and maintaining effective working relationships.

Skilled in office organization and tidiness.

PHYSICAL REQUIREMENTS:

Work is performed in an indoor/outdoor requires frequent standing walking sitting repetitive motion and vision to positions may require bending and lifting up to 25 pounds.

QUALIFICATIONS:

High School Diploma or equivalent and three (3) years administrative support experience. Associates degree preferred. Experience working in a school setting is preferred. Bilingual preferred. Fingerprint Clearance Card (IVP) required at the time of hiring.