Administrative Support Coordinator II (1112)

This positions responsibilities are carried out under general supervision. The incumbent is responsible for coordinating a range of administrative and office functions including payroll support accounting and billing processes enrollment documentation and the maintenance of required records for regulatory and licensing agencies. The role supports a high-volume child development and academic environment and provides administrative coordination for parent clients staff faculty student workers and lab students.

• Administrative and Office Coordination.
• Coordinate daily Center operations including but not limited to communication scheduling correspondence and general office support.
• Serve as a primary contact for students parents faculty staff and visitors (e.g. phones email front desk inquiries).
• Prepare and maintain administrative records and documentation (e.g. enrollment files attendance reports faculty reports).
• Support operational processes related to student participation including but not limited to registration attendance tracking and licensure requirement documentation.
• Assist with planning and coordinating Center events including but not limited to advertisements registration and communication with university partners.
• Collaborate with faculty parent-clients staff and lab students.
• Prepare process and maintain Center software technologies and systems (e.g. ProCare website).
• Coordinate with Director and Demonstration Teacher on general office tasks.
• Coordinate daily operational tasks including processing mail voicemail email filing calendar invitations and record keeping.
• Prepare routine correspondence (e.g. letters memos contracts reports newsletters).
• Maintain billing and financial account records including but not limited to tuition accounts subsidies grants awards fee posting and deposits.
• Reconcile monthly and annual budgets (e.g. income and expense budgets grant and trust budgets).
• Process procurement transactions including but not limited to purchase orders vendor payments and CDC office purchases.
• Maintain ProCard documentation and reconciliation (e.g. receipts transaction logs).
• Maintain inventory and property control records including but not limited to equipment materials and supplies.
• May be required to obtain additional training and/or certification as part of professional development based on department and/or campus needs to stay current with industry standards.
• At the direction of appropriate administrator may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar related a logical assignment to this classification or if it involves performing duties of a lower-level classification as required.
• Other duties as assigned.

Experience:Several years of related office work experience.

• Four (4) years of administrative support experience in an educational childcare human services or comparable regulated environment.
• Documented experience processing billing bookkeeping and budget reconciliations using established financial or childcare management systems (e.g. ProCare).
• Experience maintaining regulatory licensing or compliance records for programs staff or children.
• Experience preparing financial operational or enrollment reports using multiple data sources.
• Experience providing lead work direction training or workflow coordination for staff or student workers.
• Experience coordinating high-volume front-office or customer-service operations.
• Experience working with or supporting payroll-related documentation such as time reporting attendance tracking or payroll processing.
• Possession of current First Aid CPR BLS or PALS certification (or ability to obtain within the time required by licensing standards).

• Experience to be fully functional in all technical aspects of work assignments.
• Comprehensive and detailed knowledge of the university infrastructure policies and procedures.
• Thorough mastery of English grammar punctuation and spelling.
• Thorough knowledge of office systems and expertise in using office software packages technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to interpret and apply a wide variety of policies and procedures independently and use judgment and discretion to act when precedents or specific guidelines do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operations and procedural problems and develop recommend and evaluate proposed solutions.
• Working knowledge of budget policies and procedures.
• Ability to perform business math such as calculate ratios and percentages track and analyze financial and/or budgetary data and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2 5 7 and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE