Temporary Graduate Student Services Assistant

Position Summary

We are looking to fill a temporary non-benefitted position in the Office of Graduate Education. The position will startas soon as February 16 2025. The Office of Graduate Education is open Monday Friday 8am-4:30pm and this position is approved to work 30 hours per week during these times; additional hours may be available depending upon the offices needs. The position will not exceed 1000 hours in a calendar year. The position is expected to go up until the beginning of September and may be eligible for extension depending on the needs of the office and if the position has not exceeded 1000 hours. The duties include a broad range of administrative duties for the Office of Graduate Education with a focus on graduate student services.

The ideal candidate is detail oriented works well independently and excels in a fast-paced setting that requires cyclical and recurrent processes.

This is a non-benefited position not to exceed 1000 hours in a calendar year.

Essential Functions

While upholding and following University policies and procedures the following duties are required for this position:

• Must be available to work 30 hours each week on campus Monday-Friday from mid-February through the beginning of September except for University holidays and closures.
• Complete a thorough review of all documents on file for students who have applied to graduate and prepare a high volume of graduation evaluations to be sent to departments and students.
• Work with the student services team and departments to correct student degree audits and records which may need course substitutions waivers or coursework placed in the proper category
• Collaborate with departments to review student academic information and clearly politely and effectively communicate with students regarding remaining degree requirements.
• Review and approve formatting of theses and dissertations before final submission to the University and provide feedback to students.
• Assist with the spring commencement ceremony including the review and update of the commencement program responding to inquiries regarding commencement and graduation and assisting with the line-up of students the day of the ceremony.
• Perform clerical and administrative duties as required to support the student services areas.
• Maintain good communication and provide excellent customer service to students departments and administrative staff.
• Serve as a back-up receptionist answering phones greeting visitors and answering general questions.

Knowledge Skills and Abilities

• Attention to detail and problem-solving skills
• Intermediate use of Microsoft Office software including Excel
• Capable of quickly learning and using new software systems including University Banner records system
• Exercise discretion and good judgment
• Perform simple mathematical calculations
• Dependable and able to work well with others in a team environment
• Self-motivated and able to work well independently with minimal supervision
• Extremely organized and able to multi-task various projects and priorities
• Communicates effectively and professionally both orally and in writing with students departments and administrative offices on campus
• Ability to gather data compile information prepare evaluations and clearly explain outcomes to departments and students.

Required Qualifications

• Bachelors degree
• A minimum of one year of administrative office experience

Preferred Qualifications

• University student services experience
• Experience using a student database system such as Banner
• Experience reviewing and evaluating university curriculum

Work Schedule

30 hours per week M-F between 8am and 4:30pm up to 1000 hours/year

Hourly Rate

The hourly rate for the position is $21.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Application Deadline

For consideration please submit your application materials by 4:00 p.m. (MST) January 4 2026.

Special Instructions

Candidates must apply online be considered. Only applications submitted online will be accepted.

Benefits

TheUniversity of Denveroffers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about theUniversity of Denver.

Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of DenversNonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.