Records Coordinator

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace and Colorado communities with a variety of consumer protection and safety programs.

This is a values-driven organization committed to accountability agility collaboration and respect.

We believe in outstanding customer service an inclusive culture continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work we offer excellentbenefits:

• Strong secure yet flexible retirement benefits including aPERADefined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• MotivateMe employee wellness program

• Excellent work-life programs such as flexible schedules training and more

• Access to participate in employer-supported employee affinity spaces

• RTD EcoPass Commuter Program

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to agency website:Colorado Department of Labor and Employment

  
  

  CDLE has implemented a pilot program on March 1st 2022 which will award Disability Hiring Preference Points similar to the Veterans Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate please visit our website: NOTE: With the beginning of this program CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening comparative analysis or interviews.

The salary range for this posting is:
HOURLY
$28.30 - $39.38
BIWEEKLY
$2264.31 - $3150.14
MONTHLY
$4906.00 - $6825.30


The Office of Government Policy and Public Relations (GPPR) is CDLEs in-house creative team made up of a diverse group of individuals. GPPR advances CDLEs external communications to our customers and stakeholders through public relations community outreach marketing print and web design research policy and government affairs. Daily work consists of helping CDLE establish and maintain lines of communication and understanding between the Department and its various publics including the Legislature the Governor the press and the citizens of Colorado. GPPR also supports CDLEs employee engagement through innovative and fun employee communication channels that promote employee events activities and initiatives.

We are writers fashionistas strategists legal and policy experts soccer fans cyclists news correspondents designers videographers technology enthusiasts pop culture and history buffs dog lovers runners and more. Join our team!

The Records Coordinator is primarily responsible for effectively tracking and coordinating the Departments official responses to records requests made under the Colorado Open Records Act (CORA). This position plays a critical role within the Department with the responsibility of simultaneously protecting sensitive information and shaping how CDLE is perceived by both internal and external stakeholders by maintaining transparency while adhering to state and federal data privacy and open records doing so this position shares responsibility with the Public Information Officer (PIO) for strengthening the Departments positive image building trust and ensuring the Department remains a responsible steward of various data provided by individuals and employers across the state.

This role will also serve as an additional layer of support for leaders within GPPR by maintaining various stakeholder lists for the Departments diverse outreach efforts across its eight divisions and four special offices.

Specific duties include but are not limited to:CORA Coordination

Reporting to the PIO the Records Coordinator will serve as one of the agencys Public Records Custodian. Primary tasks involve the intake and processing of records requests made to the agency under the Colorado Open Records Act (CORA) including but not limited to: updating the agencys CORA tracker coordinating with various divisions to process requests ensuring requests are responded to within the deadlines established by the law establishing whether a request requires a fee after conducting a necessary level of effort issuing invoices and tracking payments reviewing records for redaction when appropriate maintaining the tracker to indicate when payment is/isnt received and referring to the Attorney Generals Office for legal guidance and review when appropriate. This position must be well versed in CORA and the Freedom of Information Act (FOIA) and have the knowledge to identify what records need to be withheld and/or redacted per appropriate exceptions under state and federal laws. Preferred candidates will have experience managing open records requests for other government agencies.

This position serves as an expert and reliable source of knowledge and experience in all rules regulations and internal policies and procedures related to CORA FOIA and Colorados data privacy laws per C.R.S. Title 24 Article 74. When legislation is being considered that will impact the agencys CORA policies and procedures the Records Coordinator will be consulted to identify and contextualize any potential downstream impacts. As a subject matter expert on CORA this position will also support other members of CDLEs communications council as appropriate when interpreting and explaining statutes policies procedures and best practices when it comes to processing open records requests.

This position will also have contingent responsibilities to manage records and data requests that are served to the agency via court-ordered or administrative subpoenas. Acting as a backup to the Unemployment Insurance Policy Manager and the Unemployment Insurance Policy Specialist this position will be responsible for filling in and completing all necessary tasks in the Departments subpoena intake procedure at any point in the process in order to meet pending deadline set forth by the subpoena.

Media Response Tracking

The Records Coordinator will support the PIO by serving as a contingency for monitoring the agencys rapid response inbox while ensuring every media inquiry gets properly tracked and processed. This involves corresponding with media to confirm deadlines coordinating with other divisions for response contributions and approval and ensuring all media responses are reviewed and approved by the agencys Chief Communication Officer.

This position will also be responsible for administrative duties related to the agencys earned media strategy including but not limited to updating statewide and regional media contact lists updating congressional delegate contact lists identifying appropriate earned media coverage to include in internal newsletters and determining how and when to promote recent coverage on appropriate agency-managed social media platforms.

Google Vault Administration

This position will be one of CDLEs Google Vault Administrators. As a records custodian for the agency this position may need to use Google Vault to search for requested email correspondence documents and other records for specific staff members or agency-wide correspondence in order to process open records requests.

As a Google Vault Administrator this position may be asked by an appointing authority to place a legal hold on a user account via Google Vault for legal or litigation purposes.

Contingent Social Media Administration

For contingency purposes this position may be asked to monitor and post to the agencys appropriate social media channels as a backup to the PIO.

MINIMUM QUALIFICATIONS:

Experience Only:

Six (6) years of relevant experience in an occupation related to the work assigned to this position to include: Direct external communications/marketing/content production experience for a government agency non-profit higher education or private sector organization.

A combination of related education and/or relevant experience in an occupationrelated to the work assigned equal to six (6) years

• Experience with open records requests.
• Experience with Colorado Open Records Act (CORA) and/or the Freedom Of Information Act (FOIA).
• Track record of managing social media including evaluating analytics.
• Previous experience managing media inquiries to include drafting statements and managing public relations duties.
• Experience performing similar duties as a State of Colorado classified employee.

For questions regarding this recruitment please contact:

Minimum Qualification Screening

A Human Resources Analyst will only review thework experience/job dutiessections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online applicationCDLE does not accept attachments of any kind during the application process.Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use see resume or see attached statements on your application.CDLE does not accept attachments of any kind during the application process.

Comparative Analysis Process Structured Application Review

After minimum qualification screening the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education experience minimum qualifications and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling grammar and clarity of your writing) as well as the content of your answer.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Sean Montoya at .Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort please call .

While a salary range is posted for this position an eventual salary offer is determined by a comprehensive salary analysis which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.