Administrative Assistant V ADMINASST 25-34079

Title: Administrative Assistant V
Duration: 12 Months
Location: Phoenix AZ 85012
Shift: 7:00 AM 3:30 PM

Job Description

The tasks listed below represent typical responsibilities and are not all-inclusive.

Note: This position involves regular physical activity including handling racks and shelves and assisting with storage space optimization. Must be able to consistently lift 4050 pounds.

1. Communicate and coordinate the use of department vehicles and mobile resources; ensure mobile clinics and vehicles operate safely by planning scheduling and coordinating routine and preventative maintenance repairs and cleaning.

2. Apply critical-thinking skills to troubleshoot issues make adjustments and communicate changes with little to no notice.

3. Perform routine safety checks on vehicles identify maintenance needs submit work orders and help maintain appropriate fuel levels in specialized vehicles.

4. Create update and maintain complex spreadsheets databases monthly inspections vehicle logs fuel logs and other fleet documents; compile and analyze data for reporting.

5. Learn and assist with process development related to the implementation of a new asset management system.

6. Use OnBase to purchase office supplies first aid materials AED parts AMS software/hardware and other program needs.

7. Assist with warehouse surveys inventory assessments and monthly/annual inventory audits.

8. Support management of the AED program including device inspections repairs replacements and ordering.

9. Perform additional duties as assigned.

Skills Required

• Ability to obtain a valid Arizona drivers license by time of hire.

• Experience coordinating multiple projects and understanding project management concepts.

• Basic math skills.

• Intermediate proficiency in Microsoft Office.

• Experience with agency-specific or specialized software applications.

• Strong written and verbal communication skills.

• Ability to gather integrate and analyze basic data.

• Ability to establish and maintain effective working relationships.

• Ability to maintain confidentiality and navigate sensitive or politically nuanced situations.

• Adaptability to new concepts and evolving projects.

Experience Required

• Experience coordinating shared equipment across multiple programs/offices.

• Experience writing operational procedures and developing/delivering training in person online and in telework environments.

• Experience overseeing vehicle maintenance and familiarity with mobile health units or recreational vehicles.

• Experience using Asset Management Software.

• Experience managing projects of any type including documenting processes and timelines.

• Experience surveying materials and supplies.

• Data collection and analysis experience; ability to present findings clearly for process-improvement initiatives.

Education Required

• High School Diploma Required

For more details reach at

About Navitas Partners LLC: It is a certified WBENC and one of the fastest-growing Technical / IT staffing firms in the US providing services to numerous clients. We offer the most competitive pay for every position. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.