Event Coordinator
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Were looking for an enthusiastic and detail-oriented Event Coordinator to join our dynamic team in Sepang Malaysia. As an Event Coordinator youll play a crucial role in planning organizing and executing a wide range of events from corporate meetings to large-scale conferences and social functions. Your ability to juggle multiple tasks communicate effectively and deliver exceptional customer service will be key to success in this position.
- Assist in the planning and coordination of all event details including venue selection setup requirements menus audio-visual needs and event timelines
- Serve as the primary point of contact for clients during the planning and pre-event stages responding promptly to inquiries and requests
- Prepare and distribute detailed event documentation including Banquet Event Orders (BEOs) function sheets and event summaries
- Coordinate internal meetings with operations F&B and AV teams to ensure alignment on event requirements
- Conduct venue show rounds and help clients select appropriate spaces and packages
- Provide on-site support during events to ensure smooth operations and adherence to client expectations
- Monitor event flow guest needs and service delivery to maintain high-quality standards
- Resolve any issues promptly and effectively in collaboration with internal teams
- Prepare proposals contracts and event confirmations
- Maintain accurate event records in the event management system
- Track event payments deposits and billing details in coordination with the Finance department
- Assist with post-event follow-up feedback collection and reporting
- Build and maintain positive relationships with clients to enhance satisfaction and encourage repeat business
Qualifications :
- Diploma in Tourism Hospitality Management or Events Management
- Minimum of 3 years of experience in group catering and conference coordination or 1 year of experience in a similar capacity with a proven track record
- Excellent verbal and written communication skills in English
- Proficiency in MS Office suite particularly Excel Word and PowerPoint
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Demonstrated ability to work collaboratively in a fast-paced customer-focused environment
- Creative problem-solving skills and attention to detail
- Flexibility to work evenings and weekends as required for event execution
- Experience with event management software is a plus
- Knowledge of local venues vendors and event regulations in Malaysia is preferred
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more
