Administrative Assistant

What Youll Actually Do:

The administrative assistant will work at Red Top Meadows (RTM) located on 20 acres adjacent to the Forest Service. You will be assisting with various tasks and responsibilities. You must be self-directed resourceful and flexible with assigned duties which will vary and change daily. This is not a remote job; being present in person is required.

Youll:

1. Scheduling: doctor dental eye care and therapeutic appointments for residents/clients.
2. Student Files: Prepare all necessary student intake and departure documents and ensure all necessary forms and information are completed filed and entered into spreadsheets.
3. Student Files: manage court documents clinical documents school records medical records and incident reports and gather pertinent school documents.
4. Help the RTM School Director and the Director of Finance with Title 1D monitoring.
5. Help the RTM School Director ensure our licensure with the WY Department of Education.
6. Monitor the use of petty cash and review all receipts.
7. Order supplies and materials for the RTM Program.
8. Maintain a maintenance schedule for all the RTM Buildings.
9. Be the point person for coordination with the IT management company to repair any issues and assist employees in navigating technology help for Red Top Meadows.
10. Maintained complete and accurate inventory records for Red Top Meadows.
11. Work with the Staff to grocery shop/pick up groceries.
12. Be the point person for our EMR system (Alleva). Assist new employees in navigating the software.
13. Coordinate getting the RTM kids to doctor appointments in town. The Admin Assistant may drive the kids to town at times.
14. Other duties as assigned.

Why Work Here

• We believe in treating our team like familyyour ideas efficiency and contributions matter here.
• Enjoy a positive work environment where teamwork and respect guide everything we do.
• Great work-life balance approachable leadership and a culture built on trust.

Plus

• Health / Dental / Vision Insurance (after 60 days)
• Retirement match (3%)
• Generous PTO package
• Ongoing training and career development
• A work family that has your back

If youve ever wanted a job that means something and lets you live somewhere amazing while doing it this is your chance.

Requirement: High School Diploma experience with computers including Windows 11 Google software Excel and Word and the ability to work with various people with highly confidential material. Must be very organized and meticulous in paying attention to detail. Must be 21 years of age. TYFS requires all employees and volunteers for the organization to go through background checks and fingerprinting to ensure the safety of those we serve