Health Services Coordinator
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Job Location:
Northfield, OH - USA
Monthly Salary:
$ 22 - 25
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Title: Health Services Coordinator.
Department: Health Services.
Classification: Non-Exempt.
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors. Off during college observed holidays. No weekend evening or on-call responsibility at this time.
Work Location: On Campus.
Hourly Rate: $22 - $25.
Essential Job Duties:
- Coordinate Health Services operations.
- Manage front desk reception including triaging phone calls scheduling appointments maintaining calendars and appointment schedules as needed.
- Respond to Health Services emails and voicemails as assigned.
- Maintain privacy regulations with student medical record maintenance.
- Stay up to date on knowledge and guidelines related to the Family Educational Rights and Privacy Act (FERPA).
- Coordinate the release of information for records requests from students and alumni per HIPAA guidelines.
- Act as primary resource for student-focused communications including text message email and OleCare Portal operations.
- Act as intermediary with Health Services and other offices including Information Technology Registrar Admissions Business Office etc.
- Perform business management for clinic operations including receivables payables and deposits for Health Services.
- Act as primary contact for Health Services vendor contracts as assigned.
- Act as Minnesota Immunization Information Connection (MIIC) Administrator.
- Monitor missing required health information and send out reminders place registration holds and remove holds as indicated.
- Train on and maintain electronic health records (EHR) functions schedules and statistics.
- Assist with training new employees on the EHR.
- Act as internal liaison for EHR-related issues (outages downtime procedures communication with vendor on support tickets etc.).
- Assist with creating and maintaining social media accounts.
- Complete daily correspondence and maintain current student files.
- Maintain inventory control of materials/supplies/medications and purchase as needed.
- Purchase and maintain office supplies.
- Coordinate and implement immunization clinics and special events.
- General Responsibilities.
- Assist department in acting as a confidential liaison for students.
- Process documents build databases and forms accumulate and tabulate statistics enter data and distribute reports draft and transcribe correspondence training materials protocols etc.
- Assist with directing students to proper resources.
- Attend meetings.
- Maintain and update the Health Services website in collaboration with the Director.
- Other Duties.
- Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle.
- Maintain Basic Lifesaving (BLS) certification.
- Supervise student workers as assigned.
- Perform other duties as assigned.
Supervision Received and Exercised:
- Reports to the Director of Health Services.
- This position supervises student workers.
Required Qualifications:
- Education: Associates degree or equivalent experience in a medical office. BLS/CPR certification or ability to obtain certification upon hire.
- Experience: 3 years clinic medical administrative experience.
- Skills: Customer service written communication and verbal communication.
Preferred Qualifications:
- Education: Associates degree in business administration administrative support or in another similar relevant field.
- Experience: Experience in a college health clinic setting.
Prerequisites:
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer:
- This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Required Experience:
IC
Key Skills
- EMR Systems
- Employee Relations
- Typing
- Patient Care
- Clerical Experience
- HIPAA
- Computer Skills
- EMT Experience
- Medical Terminology
- Transcription
- Epic
- Phone Etiquette
About Company
Join Our Community - Work at St. Olaf! Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, histo ... View more
